Purchasing Agent Senior
Purchasing Agent Senior
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$ 81248 - 129671
1 Vacancy
Job Description
REQUIREMENTS AND PREFERENCES
- The Broward County Board of County Commissioners is seeking qualified candidates for Purchasing Agent Senior.The Broward County Purchasing Division is responsible for procuring of goods servicesconstruction and professional services for over 60 different agencies of the Board of County Commissioners. As a centralized purchasing agency the Division is responsible for:
- Creating and issuing solicitations
- Vendor selection
- Negotiation
- Award
- Contract management
- Reporting
- Disposal of surplus property and
- Logistic / resource management support for emergencies
The Broward County Purchasing Division has been nationally recognized receiving the National Institute of Government Procurements Outstanding Agency Accreditation Award (OA4 and the National Procurement Institutes Achievement of Excellence in Procurement Award. Additionally it has received the Florida Association of Public Procurement Officials Inc.(FAPPO) Award of Excellence in Public Procurement.The Senior Purchasing Agent (PA) provides a key role in the division procuring the goods and services required to operate maintain and grow the Countys operations for all who live learn work and play in Broward County.General Description:Requires a Bachelors degree from an accredited college or university with major coursework in public or business administration or closely related field.
Reviews analyzes and makes recommendations on large scale procurements through the Countys central purchasing system. Responsible to bind the County for the purchase of commodities and/or services up to an authorized threshold.
Works independently under limited supervision reporting major activities through periodic meetings.
Minimum Education and Experience Requirements:
(One year of relevant experience may be substituted for each year of required education.
Requires four 4 years in a large centralized purchasing operation including two 2 years in public sector purchasing and supervisory experience involving either projects or staff or closely related experience.Preferences:- Masters Degree in relevant field
- Certified Professional Public Buyer (CPPB)
- Certified Public Purchasing Officer (CPPO)
- Certified Procurement Professional (CPP)
- Certified Project Management Professional (PMP)
- 1 yr Government Procurement Experience
- 1 years of advanced experience using PeopleSoft modules: Strategic Sourcing Purchasing EProcurement Procurement Contract ESupplier and/or Supplier Contract
Knowledge Abilities and Skills:Implements the principles and practices of procurement including market factors such asavailability sources of supply trends pricing structures grades and qualities that impact theprocurement of assigned commodities and services and apply this knowledge to make effective purchases and to resolve associated problems.Communicates effectively both orally and in writing. DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Manages prepares and analyzes competitive sealed bids competitive sealed proposals requests for quotations and requests for statements of qualifications. Reviews and evaluates specifications scope of services or statements of work and provides guidance and direction to using agencies to ensure competitive and nonrestrictive requirements.
Prepares solicitations for commodities services and construction projects. Evaluates vendor responses for responsiveness responsibility and compliance with solicitation requirements. Performs solicitation award processes including agenda reports.
Performs research on prospective sources industry trends economic trends legislation internal guidelines regulatory requirements and funding source (grant) requirements. Recommends revised or new procedures.
Prepares memoranda requesting special conditions for solicitations makes recommendations for award/rejection of solicitations or responses to vendor issues or protests.
Reviews and analyzes existing contracts prior to expiration to determine whether the contract should be renewed or resolicited and prepares recommendations for renewals. Processes recommend contract renewals.
Reviews projects with agents (solicitations awards agendas vendor issues etc.; trains new and existing agents; reviews and approves documentation prepared by subordinates.
Reviews analyzes and resolves complex purchasing issues. Determines the appropriate terms conditions pricing structure specifications and forms for procurements.
Responsible for conducting presentations outreach events or prebid/proposal conferences
Performs related work as assigned.
WORK ENVIRONMENT
- Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Competencies
- Manages Complexity
Makes sense of complex high quantity and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.- Resourcefulness
Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.- Optimizes Work Processes
Knows the most effective and efficient processes to get things done with a focus on continuous improvement. Pursues explores and develops ways to ensure own work is as effective as possible within all relevant processes. Shares an analysis of process problems with stakeholders; discusses how to resolve the issue.- Ensures Accountability
Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments.- Drives Results
Consistently achieves results even under tough circumstances. Regularly pushes self to achieve outstanding outcomes; consistently establishes bold goals for own performance; is passionate about excellent results and significant contributions. Shows great tenacity to complete goals/initiatives in a timely way.- Communicates Effectively
Develops and delivers multimode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly concisely and professionally when speaking or writing.- Demonstrates SelfAwarenessAwareness
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Seeks and reflects on feedback; actively integrates and applies key insights to enhance effectiveness. Clearly understands own impact on others and willingly makes adjustments when needed.
County Core ValuesAll Broward County employees strive to demonstrate the Countys four core behavioral competencies.- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customercentric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty integrity and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore if you require assistance due to a disability please contact the Professional Standards Section in advance ator email to make an accommodation request.Emergency Management ResponsibilitiesNote: During emergency conditions all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster such as a hurricane or other emergency situation and are expected to perform emergency service duties as assigned.Countywide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics gift and conflict of interest policies.All Broward County employees must establish and maintain effective working relationships with the general public coworkers elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race color religion sex national origin age disability marital status political affiliation familial status sexual orientation pregnancy or gender identity and expression.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
