Studio Production Associate
Studio Production Associate
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Job Description
Agency :
Havas CreativeJob Description :
The Studio Production Associate primarily performs administrative duties within the studio. She/he ensures that jobs receive an accurate and timely estimate and tracks the finances of the project.The Studio Production Associate has knowledge of how a studio operates and can intelligently speak to what goes into the production of a project.
Performs general administrative duties related to studio operations
Field request
Prepare a thoughtful wellwritten estimate for the project and coordinate with key stakeholders
Open and name the billing codes
Request PO
Enters all financial data and documents in the systems (Pulse Agresso Sharepoint XLS)
Keeps all systems up to date
Track the project to budget
Keep studio leads and project leads informed
Reconcile the finances
Approve timesheets daily
Attends monthly billing meetings
Write up a job closeout form
Close the project
Understand the various financial business models and systems
Understands how to read rate cards and apply the proper one to the project
Participates in larger bidding and scoping exercises when requested to
Collaborates with the studio team as well as the project managers.
Followsup and followsthrough on all tasks and duties
Manages time efficiently and is able to set priorities and meet deadlines while handling multiple projects
Adheres to and monitors studio guidelines
Must be able to think through a project from start to finish
Able to operate a digital color copier and fiery software to manage inhouse print runs
Has cross platform proficiency and can work comfortable on a PC or a Mac
Has a solid understanding of Adobe Acrobat
Complies with studio procedures and practices with regard to workflow
When applicable alerts managers when client/account input may cause job to go over budget or deadline
Attends departmental meetings when scheduled
Demonstrates a proactive approach to enhancing the position and is a proponent for new efficiencies and techniques
Assists in training freelancers and new employees
Excels at his/her daily work
Maintains accurate and uptodate time sheets
Projects customercentric attitude in all interactions (internal and external) promoting a positive agency and team atmosphere
Projects a professional image always remaining calm despite highpressure situation
Is a selfstarter and can work autonomously
Can multitask fielding a variety of requests
Performs other duties as assigned by the Studio Director Director of Operations or the Studio Manager
Keeps current with software and industry standards
Background/experience and skills
Associates degree BA or in a design or production related program
2 years of desktop/digital production experience print shop estimating or studio experience
Pharmaceutical advertising agency experience a plus
Must be able to work flexible hours when needed
Deadline driven detail oriented and organized with an enthusiasm for collaboration
Problemsolving skills a must
#LIPD1
Contract Type :
PermanentHere at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.
Required Experience:
IC
Employment Type
Full-Time
