Office Coordinator
Office Coordinator
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Job Description
Job Description
The Office of Audit Risk and Compliance is currently searching for an Office Coordinator to perform a wide variety of administrative activities within the office. If you are a resultsdriven organized professional with a friendly demeanor and a strong attention to detail this could be the job for you!
Reporting directly to the Project & Operations Manager and seated in the Office of the Audit Risk and Compliance (OARC).
Providing administrative support to OARC including the Vice President for Audit Risk and Compliance & Chief Risk Officer and the Chief Audit Executive.
Providing support in tracking metrics for office reports in Microsoft Word and Excel particularly for the internal audit team.
Coordinating calendaring for OARC leaders team trainings and governance committee meetings.
Practicing excellent customer service ensuring that the office environment is welcoming and inclusive and dealing with confidential and sensitive matters with the utmost discretion and tact.
Serving as the daytoday liaison with the Executive VP & Chief Operating Officers (EVPCOO) fiscal team and primary OARC requestor in the ServiceNow ticketing system.
Assuming responsibility for managing office communications including emergency and maintenance matters as well as office functions and gatherings.
Interacting extensively with support staff of senior university administration and represent the office and the division in a professional and courteous manner.
Virginia Tech as an employer is committed to developing wellrounded employees who are active members of the university community as well as the community atlarge. From comprehensive insurance plans to tuition assistance Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
Required Qualifications
Prior professional experience:
As an administrative or executive assistant.
Facilitating meetings and events along with managing multiple electronic calendars.
Drafting written correspondence with the ability to communicate in a professional positive and officeappropriate manner.
Coordinating projects.
With accounting processes and procedures including knowledge of general accounting principles (i.e. processing invoices preparing travel vouchers preparing spreadsheets and processing reimbursements.
Operating computer systems such as Windows and Microsoft Office Suite with a strong proficiency in word processing spreadsheet preparation and utilization database entry/maintenance retention and inventory systems.
Preferred Qualifications
Previous experience:
In a customer service position in an academic setting.
With university systems like ServiceNow Chrome River and HokieMart.
In Higher Education or nonprofit/philanthropic setting.
Demonstrated ability to:
Work independently with little supervision and operate within a teambased environment.
Utilize strong organizational skills that include the ability to prioritize tasks manage time effectively and perform multiple functions simultaneously.
Exercise strong communication and interpersonal skills.
Establish and maintain successful and effective relationships with various stakeholders.
Employ a high degree of accuracy and attention to detail.
Pay Band
3
Overtime Status
NonExempt: Eligible for overtime
Appointment Type
Regular / Onsite
Salary Information
$20 $25/hr
Hours per week
2530
Review Date
4/15/2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Zach LaCroixat during regular business hours at least 10 business days prior to the event.
Required Experience:
IC
Employment Type
Part-Time
