Registrar- Virginia Military Institute
Registrar- Virginia Military Institute
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Job Description
Title: Registrar Virginia Military Institute
State Role Title: Administrative Lecturer
Hiring Range: UG
Pay Band:
Agency: Virginia Military Institute
Location:Virginia Military Institute
Agency Website:www.vmi
Recruitment Type: General Public G
Job Duties
Virginia Military Institute invites applications for the position of Registrar. Reporting to the Deputy Superintendent for Academics and Dean of the Faculty the Registrar
Job Responsibilities:
Oversees and manages the accurate and efficient collection recording maintenance and distribution of academic data relative to both current and former cadets.
Interprets and upholds all academic rules regulations and policies of the Institute while maintaining the professional integrity of the Registrars Office.
Promotes continuous improvement in the of standardized and ad hoc reporting through utilization of the Ellucian Colleague system in collaboration with the Department of Information Technology.
Supervises the degree audit and certification process preparation of diplomas and certification of cadet academic and/or enrollment eligibility (e.g. honors NCAA certification NSLC SEVIS transfer credit).
Ensures compliance with all NCAA rules and certification standards; monitors tracks and certifies the academic performance of eligible NCAA athletes in CAi (as submitted by the Athletic Department) and reports on the status and progression of each.
Oversees the publication of the Institute catalog (via Acalog).
Supports reporting requirements in relation to state and federal enrollment reporting and Postwide support in relation to ad hoc data needs including oversight for the State Security Class approval of all student records access requests and conducts biannual reviews of active security classes authorizations in accordance with Virginia State requirements.
Serves as the institutional authority on FERPA ensuring that privacy standards are met and that policies are consistent and communicated to the Post community.
Chairs the Scheduling Committee to ensure balanced and effective utilization of the academic week and academic day in developing fall and spring course schedules.
Serves on other committees as assigned by the Deputy Superintendent for Academics.
Provides leadership training and oversight for the Registrars staff to ensure the highest levels of customer service and support.
Performs other related duties as assigned by the Deputy Superintendent for Academics and VMI Administration.
This is a fulltime inperson 12month Administrative and Professional Faculty position. The salary is competitive commensurate with experience. VMI offers an attractive benefits package including health and dental insurance and retirement options. The details are available online in the Administrative/Professional Faculty Handbook.
Virginia Military Institute is a statesupported fouryear undergraduate military college offering leading academic programs in the liberal arts engineering and the sciences. It is located in the southern Shenandoah Valley of Virginia. Lexington Virginia (pop. 7000 is also home to Washington & Lee University and offers a stimulating cultural atmosphere in a pleasant rural setting.
Minimum Qualifications
Bachelors degree.
Minimum of 5 years of experience in an academic Registrars Office.
Superior oral written and interpersonal communication skills.
Superior organizational skills and service ethic.
Proficiency with educationspecific relational database use and management.
Experience implementing best practices associated with policies concerning academic records institutional research accreditation and FERPA.
Ability to use technological tools and programs for continuous improvement of the functions of the Registrars Office.
Willingness and ability to work nights and weekends as necessary to fulfill the mission and duties of the office.
Additional Considerations
Experience with Ellucian Colleague database and Entrinsik reporting.
Masters degree in higher education administration or a relevant field.
Progressively increasing leadership experience in higher education.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
In addition to the online application please include a letter of interest curriculum vitae and contact information for three professional references.
Applications will be reviewed on a rolling basis and will be accepted until the position is filled.
Start date is flexible preferred by 17 March 2025.
A background check is required for the final candidate.
Contact Information
Name: Tamara Wade
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Employment Type
Full-Time
