Facilities Management Officer
Facilities Management Officer
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Job Description
To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as prescreening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
If you need help or have queries please create a onetime registration with FAOs client support team for further assistance: IS A NONSMOKING ENVIRONMENT
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based ondate and time settings ofyour personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.
FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of nonand underrepresented Members and persons with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zerotolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the DirectorGeneral who may assign them to any of the activities or offices of the Organization.
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.
FAO staff are expected to adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.
- Extension of fixed term appointments is based on certification of performance and availability of funds
- FAO reserves the right not to make an appointment.
- Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
CONDITIONS OF SERVICE
Other benefits subject to eligibility include:
Dependency allowances
Rental subsidy
Education grant for children
Home leave travel
30 working days of annual leave per year
Pension fund entitlements under the UN Joint Staff Pension Fund
International health insurance; optional life insurance
Disability protection
elements of familyfriendly policies
flexible working arrangements
standards of conduct.
Organizational Setting
The Infrastructure Services (CSLI) within the Logistics Division (CSL) is responsible for the maintenance of the headquarters premises and for providing services to FAO employees. CSLI also assists FAO Decentralized Offices in facilities maintenance technical projects infrastructure activities and technically innovative systems to reduce their carbon footprint. CSLI also coordinates the special safety projects funded by the Government of Italy which involves upgrading the headquarters buildings to the current safety norms. In addition it drives the implementation of Corporate Environmental Responsibility Strategy within headquarters and Decentralized Offices.
The post is located in the Corporate Logistics and Operational Support Team of the Infrastructure Services (CSLI) in FAO headquarters Rome Italy.
Reporting Lines
The Facilities Management Officer reports to a Senior Facilities Management Officer.
Technical Focus
Support the maintenance activities of headquarters and all upgrade and building alteration projects related to facilities management. Specifically he/she will focus on all technical installations of the headquarters premises including HV and LV power lighting photovoltaic security lift and fire detection systems while also providing technical support to Decentralized Offices. He/she will develop projects within the Corporate Environmental Responsibility Strategy and streamline operations by adopting an Integrated Workplace Management System (IWMS).
Key Results
Supports programmes/projects for the administration of physical operations and contributes to the safety of the Organizations staff and premises.
Key Functions
- Supports the maintenance of FAO headquarters facilities including both civil and technical infrastructure carried out by CSLI staff and external contractors.
- Assists in planning and implementing major maintenance works to be carried out either by FAO staff and contractors or by the Italian authorities who are the owners of the FAO headquarters premises.
- Contributes to the design and cost estimation of infrastructural projects aimed at maintaining and improving the efficiency of FAO facilities and monitors the of the works.
- Contributes to certifying the quality and quantity of all construction works and materials related to maintenance or new construction projects under the teams responsibility using efficient tracking tools.
- Prepares technical specifications and tender documents for construction works maintenance activities and other related services planned for the premises.
- Monitors contractors performance and the progress of works using modern and complex project management tools.
- Assists the Senior Facilities Management Officer in preparing the payment schedule for construction projects including highvalue and complex projects.
- Conducts research and develops innovative proposals for adopting new construction materials and technologies in FAO projects. Contributes to implementation plans with FAO staff and/or contractors to achieve value engineering and cost savings.
- Supports initiatives under the Organizations Corporate Environmental Responsibility programme to reduce emissions increase efficiency and integrates sustainability into the Organizations daily operations.
- Performs other related duties as required.
Specific Functions
- Supervises all technical contracts for electrical installations HVAC systems security systems and antennas while ensuring that safety procedures are followed.
- Assists the Senior Facilities Management Officer in overseeing the routine and extraordinary maintenance activities of existing electrical and special systems including power lighting substations emergency generators UPS units CCTV fire detection and public address systems within FAO premises.
- Supervises and provides guidance to other maintenance staff including three internal electrical technicians and several external contractor technicians.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Advanced university degree in electrical engineering.
- Three years of relevant experience in facilities management or in designing planning and implementing electrical projects in large buildings.
- Working knowledge (proficiency level C) of English and intermediate knowledge (intermediate proficiency level B) of another FAO official language (Arabic Chinese French Russian or Spanish).
Competencies
- Results Focus
- Teamwork
- Communication
- Building effective relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Work experience in more than one location or area of work particularly in field positions is considered an asset.
- Extent and relevance of experience in supporting facilities managementrelated activities maintenance and construction for very large office premises particularly in Italy.
- Extent and relevance of experience in corporate environmental responsibility.
- Extent and relevance of experience in developing energy assessments for buildings.
- Extent and relevance of experience in facilities management or planning technical installations for very large buildings.
- Knowledge of procurement processes for outsourced facilities management services.
- Extent and relevance of experience in implementing projects for technical installations such as complex mediumvoltage electrical systems security systems solar hybrid systems and workplace safety.
- Extent and relevance of experience with traditional and modern HVAC and plumbing systems in large office buildings.
- Ability and experience in supervising technical teams.
- Knowledge of design programmes such as Revit and BIM.
- Knowledge of UN system rules policies and regulations related to the procurement of outsourced facilities management services is considered an asset.
- Working knowledge (proficiency level C) of Italian is considered a strong asset.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
