Parish Secretary - Part Time
Parish Secretary - Part Time
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
07-04-2025
Job Description
Our Lady of Grace Parish
Job Description
Job Title: Parish Secretary Status: Part Time / 25 hours per week
Exemption Status: Nonexempt
Department/Location: Our Lady of Grace Parish / Maricopa Arizona
Primary Function: Under the direction of the Office Manager and/or Pastor is responsible for performing a variety of secretarial and administrative support duties. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life Live in a manner worthy of the call you have received.(Eph. 4:1
Essential Duties and Responsibilities:
- Support the pastoral and spiritual mission of the Diocese and the Catholic Church
- Shall abide by Catholic principles in the employees professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
- With oversight be responsible for department mail including pickup and delivery of post office and other mail.
- Work collaboratively with employees; provide assistance as necessary.
- Foster communications and work collaboratively with all parish employees and diocesan employees
- Answer and handle correspondence and telephone calls in a professional and courteous manner
- Coordinate the communication and record keeping of funerals baptisms and weddings.
- Maintain parish registry and other records as required
- Maintain schedules and notifications for liturgical events
- Responsible for creating editing and uploading weekly parish bulletin
- File and maintain records as required
- Provide secretarial and wordprocessing support as required including composing and typing of correspondence
- Always maintain physical and information security; respect confidentiality and privacy of all persons contacted
- Monitor expenses; process check requests and invoices for payment as required.
- Provide support to other department personnel as required
- Perform other duties as assigned
- Physical/Mental Requirements: Requires coordination and manual dexterity normal mental and visual ability; ability to lift as required in a normal office environment.
- Required Activities: Walking sitting standing stooping reaching talking hearing carrying and keyboarding
Basic Qualifications:
- A working knowledge of and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church
- Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing the use of excel and related technology.
- Excellent communications skills including written verbal public speaking and presentation skills; ability to maintain confidentiality
- Excellent human relations and interpersonal skills; must be a selfstarter and be wellorganized; must be a team player
- Be able to manage multiple tasks simultaneously
- The ability to successfully complete a criminal history and background check
- Professional bearing and clean and neat personal appearance
Education and Experience:
- Graduation from a 2year college in Business or Public Administration or equivalent experience
- A minimum of one years experience as a secretary or administrative assistant in a small medium or large firm or equivalent experience
Other:
- Proficiency in Spanish preferred but not required.
Covenants of Employment:
Our Lady of Grace Church is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values teachings and morals of the Roman Catholic Church and by Arizona state law. Under the Zero Tolerance Policy no one will be knowingly assigned or retained to serve in the Parish/Church when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
Our Lady of Grace Church is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values teachings and morals of the Roman Catholic Church and by Arizona state law. Under the Zero Tolerance Policy no one will be knowingly assigned or retained to serve in the Parish/Church when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
Employment Type
Part-Time
Key Skills
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