Office Manager
Office Manager
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Job Description
Overview
Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.
We have an excellent opportunity in Estero FL for a Senior Business Operations Coordinator.
This position will be responsible for providing advanced business operations support to the Southwest Florida market including documenting financial activities developing activity and informational reports preparing documents/reports and logistics for meetings and work on projects as assigned.
The ideal candidate will live within reasonable distance of the Estero FL market.
The Association offers many resources to help you maintain worklife harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our awardwinning corporate university as well as additional training and support locally.
#TheAHALife is our company culture our way of life reflecting commitment to fostering an inclusive environment our focus on worklife harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn Instagram Facebook X (formerly Twitter) and at heart.jobs.
Responsibilities
- Budget lead for market working with development and support staff
- Liaison to the regional Business Ops Department
- Check and cash handling for all events
- Processes expenses invoices and monitors other financial matters as assigned and in compliance with established American Heart Association procedures.
- Manages and maintains Southwest Florida facility (located in Estero) mail office operations office equipment and supplies in accordance with contracts agreements and quality standards. Work with regional staff regarding any needs for major building repairs office furniture etc. which may include getting local bids and submitting to office.
- Order general office supplies oversee upkeep of general American Heart Association supplies such as office materials and any additional needs of the local office staff
- Assist Executive Director with the Southwest Florida Board of Directors preparation meeting management data entry related to board activity and attending quarterly meetings and providing minutes.
- Community Impact support of special projects as needed including processing vendor packets submitting check requests and managing budgets for local grants.
- Attends fundraising events in Southwest Florida (approximately 57 per year) to provide logistical support as needed.
- Plans and prepares weekly periodic and special reports. Gathers tracks and reports data (in requested format) on a variety of projects
In this role you will report to the Executive Director.
Qualifications
- High School Diploma or equivalent.
- 5 years of experience including but not limited to: Administrative support to multiple managers or executive level management financial experience and experience preparing budget information processing invoices calculating expenses.
- Intermediate proficiency with Microsoft Office Applications: Excel Word PowerPoint and Outlook.
- Some college preferred.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
- Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs; Eligibility for an incentive program is based on the type of position.
- Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee wellbeing we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
- Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
- WorkLife Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
- Tuition Assistance We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.
The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the AHA will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities. Were committed to ensuring our workforce workplace culture and mission have a shared impact across a diverse set of backgrounds.
This position not a match with your skills Click here to see other opportunities.
In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
Required Experience:
IC
Employment Type
Full-Time
