Office Manager Position
Office Manager Position
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Job Description
Office Manager Position
POSITIONSUMMARY:
The BusinessManager is an administrator in support of the Pastors responsibilities to theparish and as such is a steward of the physical financial and personnelresources of the parish. The role also serves as a liaison between the Pastorand Parishioners.
The BusinessManager serves in a key parish management position along with the PastorAssociates and Deacons ensuring the pastoral and administrative needs of theparish are sustained. Maintains a people orientated attitude and confidentlyin all areas of responsibilities.
WORKING ENVIRONMENT:
The position is generally inan office setting with business conducted on church grounds. The positionrequires some evening and weekend work.
ESSENTIAL DUTIES ANDRESPONSIBILITIES INCLUDE THE FOLLOWING:
(other dutiesmay be assigned)
Office Administration
Managing daytoday interactions with church staffparishioner requests and questions outside vendors and service providers
Direct supervision of Administrative AssistantJanitor and Maintenance Technician.
Weekly management of money counting processes andprocedures to ensure contributions are handled and posted correctly
Oversite of weekly bulletin content and massannouncements
Preparation and follow through on generalcorrespondence when necessary including but not limited to donation lettersemail communications letters of acknowledgement thank you letters
Working with social service groups to facilityservices for the needy
Completion and submission of special reporting toDiocese including but not limited to inventories Catholic directory report andParishSOFT reports
Oversees implementation of computer programs/ changesand updates mandated by the Diocese
Financial Accounting
Approval of staff timecards and payroll entries
General Ledger accounting entries and balancing
Serves as member of the Finance Council
Prepares all monthly financials and reports to thePastor and finance Council Fiscal year financial closeout and reporting toDiocese
Prepares the annual budget with the Pastor andPresident of the Council for the new fiscal year
Attend all bookkeeper/financial accounting meetings atDiocese
Special Events and Programs
Oversite of monthly calendar for parish activities andevents
Oversee or assist with planning events andcoordination of volunteers for special events and programs including but notlimited to:
WeeklyMoney Counters
GoodSamaritan food groups
SaintJoseph Altar
Parishsponsored events
WeddingAnniversary Celebration
ChristmasGift Giving for the needy
SederMeal
Missionaryvisits
Diocesanmeetings held at the church
THIS POSITION SUPERVISES:Administrative Assistant Janitor MaintenanceTechnician
QUALIFICATIONS TO PERFORMTHE JOB SUCCESSFULLY:
Education and/or Experience:
High School Diploma or Equivalent required
Higher education preferred
Experience working in accounting/ finance/bookkeeping specifically ParishSOFT and NetSuite is preferred.
Other Skills andRequirements:
Must be able tosuccessfully complete Safe Environment training.
Must be able tocommunicate clearly to all by phone verbally and in written form.
Extensivecomputer skills including but not limited to MS Office Adobe webbasedapplications social media outlets.
Must be able tosit at a desk and work on a computer with repetitive hand motions for prolongedperiods of time.
Must be able towork in an office environment with or without interruptions.
The ability totravel in ones own vehicle within or outside of the Diocese of HoumaThibodauxrequired.
Must haveknowledge of the Roman Catholic Church and its teachings.
Must be able tocollaborate with a team or work with autonomy.
Must be able tomaintain confidentiality of sensitive situations and documents/ records.
*Breach of confidentiality is cause for immediate dismissal.
To be considered for the position you will need a filled out Application Cover Letter and Resume.
Applicationsarenowbeingaccepted until April 4 2025 or until the position is filled.
TheDioceseofHoumaThibodauxisanEqualOpportunityEmployeranddoesnotdiscriminateagainstapplicantsoremployees by reason of race color religion* sex national origin age disability veteran status genetic information of anyotherbasisprohibitedbyapplicablelaw.
*TheDioceseinitssolediscretionreservestherighttorequirepracticing Catholictobeaqualificationforaposition.
Please visit our careers page to see more job opportunities.
Required Experience:
IC
Employment Type
Full Time
