Administrative Assistant

We are seeking a detailoriented Administrative Assistant to join our team. The ideal candidate will primarily be responsible for managing and processing all accounts payable transactions ensuring timely and accurate payments to vendors. This role requires a high level of accuracy attention to detail and the ability to work in a fastpaced environment.

PMI Overview:

Quantic PMI defines and manufactures missioncritical electronic components for the aerospace and defense industry as well as commercial and industrial markets. Principal product lines include RF/microwave components.

Primary Roles and Responsibilities Include:

Review and verify invoices and payment requests.

Process invoices in accounting software and ensure correct approval for payments.

Monitor accounts to ensure payments are up to date and resolve discrepancies.

Reconcile vendor statements and correct any variances.

Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Assist with monthend closing activities related to accounts payable.

Communicate with vendors and internal departments to resolve payment issues.

Daily updating and maintain multiple reports to meet deadlines.

Answering phones and directing the call to the correct party.

Assist with administrative tasks with purchasing sales & marketing departments.

Qualifications:

Proficient in Microsoft Office 365 (Word Excel Outlook).

Personable and extremely well organized.

High attention to detail and can work with minimal supervision.

Able to multitask understanding levels of priority.

Capable of following directions and strong work ethics.

Maintain a professional appearance for customer and vendor interface.

Knowledge of MRP (Material Requirements Planning) system.

Willingness to take on more responsibilities to expedite career growth.

Education:

High School Diploma or GED minimum.

Bachelors or associate degree a plus.

Benefits:

Health dental and vision insurance

401K with company match

Paid time off

Opportunities for career growth and development

Quantic PMI is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age work related mental or physical disability veteran status sexual orientation gender identity or genetic information.

We participate in EVerify.

U.S. EXPORT CONTROLS

As a U.S. defense manufacturer Quantic PMI is required to safeguard U.S. defenserelated and other exportcontrolled articles technologies and services from unauthorized access export or reexport.

The transfer of U.S. exportcontrolled articles technologies or services (including manufacturing processes) to individuals or entities that do not qualify as U.S. persons as defined by 22 CFR 120.62 is prohibited without prior authorization from the appropriate U.S. government agencies such as the Department of States Directorate of Defense Trade Controls (DDTC).

Under 22 CFR 120.62 a U.S. person is defined as a lawful permanent resident as per 8 U.S.C. 1101(a)20 or a protected individual under 8 U.S.C. 1324b(a)3. It also includes any corporation business association partnership society trust or other entity that is incorporated to do business in the United States as well as governmental entities at the federal state or local levels. It does not include foreign persons as defined in 120.63.

To ensure compliance with U.S. export control regulations candidates for this position are required to undergo an Export Compliance Assessment. As part of this process candidates may be asked to provide documentation verifying their status as U.S. persons or foreign persons in accordance with U.S. regulation to determine whether prior authorization is required to perform specific job duties related to this position.