Office Manager
Office Manager
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Job Description
Job Summary:
The Office Manager is responsible for the daytoday administrative and operational support of the office. This is a highvisibility role that requires daily interactions supporting our Executives and Sr. Leaders. This individual will often serve at the first point of contact for candidates vendors and other key visitors to our corporate offices. This role requires a highly organized and proactive individual with excellent communication interpersonal problemsolving skills and with a welcoming demeanor.
Job Expectations:
- Reception and front desk duties (greeting visitors answering phones managing mail/deliveries)
- Maintaining office equipment (printers copiers fax machines and digital displays)
- Managing office calendars and schedules coordinating meetings and appointments for team members. This task requires meticulous attention to detail to avoid scheduling conflicts and ensure that all logistics are handled smoothly.
- Ensuring that the office is wellstocked with necessary supplies from stationery to pantry items (regularly replenish the refrigerator inventory). This involves keeping track of inventory placing orders and managing relationships with suppliers.
- Support and participate in the annual budgeting and monthly tracking process for the Office Admin portion of the overall facility budget.
- Prepare for and support successful meetings (both internal and with external parties) by ensuring space if properly booked/reserved and necessary supplies and support services are available including catering stationary IT etc.
- Communication and coordination: effectively sharing information internally to keep employees informed and aligned with company goals while also managing external communication with clients suppliers.
- Assist the Chief of Staff in preparing for larger scale meetings and functions such as: Board meetings Director meetings Executive Staff meetings Town Halls etc.
- Act as the central point of contact and oversee the maintenance of office facilities ensuring everything is in good working condition. This includes coordinating repairs managing janitorial services and ensuring the workplace is safe and comfortable for all employees.
- Maintain a clean and presentable office space.
- Provide administrative support to team members as needed.
- Greet guest and team members with a warm and welcoming demeanor embodying iHerbs core values of integrity humility excellence and respect.
The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job. Other duties and responsibilities not outlined in this document may be added as necessary or desirable with or without notice.
Knowledge Skills and Abilities:
Required:
- Strong organizational abilities
- Excellent communication
- Attention to detail
- Adaptability
- Technological proficiency
- High degree of accuracy and attention to detail
- Excellent organization skills and ability to multitask
Equipment Knowledge:
- Experience with Microsoft Office Suite (Word Excel PowerPoint)
- Experience with Google Business Suite (Gmail Drive Docs Sheets Forms) preferred
Experience Requirements:
Generally requires a minimum of 10 years of relevant experience is necessary for this position
Education Requirements:
Bachelors Degree in Business or related field preferred or a combination of education and equivalent work experience
#LILR1
Employees (and their families) that meet eligibility criteria as outlined in applicable plan documents are eligible to participate in our medical dental vision and basic life insurance programs and may enroll in our companys 401(k) plan. Employees will also be eligible for Time Off and Paid Sick Leave pursuant to the companys policies. Employees will enjoy paid holidays throughout the calendar year. Eligibility requirements for these benefits will be controlled by applicable plan documents.
Hired applicant may be awarded Restrict Stock Units and receive annual bonuses pursuant to eligibility and performance criteria defined in the respective plan documents and policies.
For more information on iHerb benefits visit us at iHerbBenefits.
Anticipated Pay Scale:
$69510 $126382 USD
Staffing Agency Submission Notice
iHerb does not accept unsolicited 3rd party (Agency) candidates. If you are an Agency please send any requests to be considered as a supplier in our Vendor Management System to . Do not contact iHerb employees directly. If requested to work on a role any Agency candidates would be presented through the internal recruiting organization.
About iHerb
iHerb is on a mission to make health and wellness accessible to all. We offer Earths bestcurated selection of health and wellness products at the best possible value delivered with the most convenient experience.
Were the worlds largest eCommerce platform dedicated to vitamins minerals and supplements and other health and wellness products. For more than 25 years weve been making it simple for people all over the world to purchase the highest quality products. From supplements to skincare to grocery items we ship over 50000 products from over 1800 brands direct to our customers in 180 countries.
Our vision is to become the #1 destination for health and wellness across the world.
With a passion for wellness and a mind for innovative solutions iHerb team members share a vision for a healthier world that drives them each day. Our 5 Shared Values unite our global team:
Focus on the Customer Empower Our People Be Entrepreneurial & Pivot Quickly
Embrace Diversity & Inclusion Strive for Simplicity
iHerb Benefits
At iHerb we are dedicated to offering programs designed to help our employees and their families stay healthy live well and plan for their financial future. Built on a strong foundation our programs provide options and upgrades with flexibility protection and security in mind. For the comprehensive benefitslist visitwww.iHerbBenefits.For our international team members you may be eligible forbenefitsdepending on the country where you are employed.TheTalent Acquisition Partner/local HR representative will go over thebenefitsyou are eligible for.
iHerb is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. iHerb provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment.
Required Experience:
IC
Employment Type
Full Time
