Manager Administration and Human Resources - CANTRAIN Research Institute

Do you want to work for a worldrenowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RIMUHC) you can be part of an organization focused on scientific discovery and innovation in patientcentered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RIMUHC) is a worldrenowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RIMUHC is supported in part by the Fonds de recherche du Qubec Sant (FRQS).

Position summary
CANTRAIN is a national clinical trial training program (CTTP) in response to a call by the Canadian Institutes for Health Research (CIHR). Its vision is to offer the best certified and standardized clinical trials training and mentoring program across Canada accompanied by Internships for Trainees in a realworld setting.

CANTRAIN is committed to employment equity and encourages applications from Black Indigenous and racialized people people of all gender identities and sexual orientations and people with disabilities. CANTRAIN also recognizes the need for experience knowledge and guidance from communities disproportionately affected by chronic or rare diseases.


General Duties
The incumbent within CANTRAIN will be responsible for everything relating to the management/coordination of finances and the management of CANTRAINs human resources from financial planning to monthly/annual monitoring of the CANTRAIN budget as well as the whole process of recruiting and hiring new employees in CANTRAIN.


The main role and responsibilities of the incumbent will be to:


FINANCE
Act as the main point of contact for all requests of an administrative nature and take the necessary and appropriate measures
Manage purchase and payment requests for materials and services
Prepare monthly quarterly and annual financial statements
Maintain the database(s) related to orders and finances
Manage the administration of financial activities: h prepare/revise financial projections monitor accounts close periods pay invoices prepare quotes and contracts
Liaise with other internal divisions of the network (CANTRAIN) and external organizations
Prepare the budgets for the transfer of funds agreement with partnering sites
Create of financial presentations to the members of the Board of Directors
Prepare financial evaluation and modelling mandates
Analyze financial data review documents conduct indepth research to identify and report on key issues
Take part in the production of deliverables including service offers reports and other documents according to the expectations and needs of the executive team
Create administrative SOPs
Manage the administrative procedure specialist and the administrative assistant
Perform any other task required.

HUMAN RESOURCES:
Act as the main point of contact for all administrative requests and takes the necessary measures
In conjunction with the RIMUHC Human Resources department create and update the complete professional life cycle of CANTRAIN employees such as new hires terminations changes in terms of salary cost center job title status etc. (data input)
Answer questions on human resources files regarding benefits payroll required documents volunteers training procedures etc.
Coordinate the onboarding of the new employees
Create and updates the electronic employee files
Informs managers and employees on the interpretation of human resources policies benefit plans and collective agreements
Acts as a mediator in labor disputes and grievances
Coordinates the employee performance evaluation program
Performs any other required task

ADMINISTRATION
Develop and implement efficient administrative processes and systems to enhance productivity and ensure smooth operations
Act as the point of contact for any administrative issues or inquiries within the organization.

OFFICE MANAGEMENT:
Oversee the daily operations of the office including managing office supplies facilities and equipment
Coordinate and manage office events meetings and other organizational functions.

PROJECT MANAGEMENT:
Oversee or support specific administrative projects ensuring timely completion and alignment with organizational goals
Manage scheduling logistics and coordination for companywide initiatives or events.

LEGAL AND CONTRACTUAL MANAGEMENT:
Oversee the drafting negotiation and of contracts with external partners consultants vendors and service providers
Ensure that contracts are in compliance with organizational policies and relevant legal requirements
Collaborate with legal advisors and senior management to review and resolve any contractual issues or disputes
Maintain organized records of all agreements and contracts for easy retrieval and reference.

Website of the organization

https://rimuhc/en

Education / Experience

Education: Masters Degree
Field of Study: Business administration finance human resources and/or any other related field (e.g. project controller).
Work Experience: Minimum 5 years of professional experience in an educational or similar development role in financial and human resources management

Required Skills

Superior written and verbal communication skills including the ability to communicate with empathy using clear simple and sensitive language in French and English
Superior skills in calculation and mathematics
Works well in a fastpaced deadlinedriven environment to support CANTRAIN objectives
Motivated with great attention to detail and accuracy.
Autonomous and resourceful
Knowledge of Microsoft Office (Word Excel Power Point and Access and accounting software)
Excellent planning organizational and time management skills
Demonstrated ability to provide staff with appropriate coaching mentoring and development
Demonstrated ability to drive organizational change and processes
Excellent capacity for judgment analysis and problem solving
Ability and willingness to work additional hours including evenings and peak events (e.g. quarterly for presentation to Board of Directors end of fiscal year report to CIHR)
Ability and willingness to travel across Canada 23 times per year if required.
Ability to handle confidential information with discretion.

Additional information

Status: Temporary full time 35hour workweek)
Pay Scale: $54327.00 $100882.60 Commensurate with education and experience
Work Shift: Monday to Friday 8:30am to 4:30pm
Work Site: Hybrid

***If you wish to include a cover letter please attach it with your resume in one document. ***

Why work with us

4week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!



https://rimuhc/careers

To learn more about our benefits please visit http://rimuhc/en/compensationandbenefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who selfidentify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact