Scientific Project Coordinator
Scientific Project Coordinator
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Job Description
Role Summary
- Responsibilities: You will be responsible for a variety of administrative coordination and scientific tasks related to client projects as well as working on company and divisional initiatives
- Salary: A starting salary of $58000 per annum. This increases to $60000 for successful candidates who hold a masters qualification (please note this is a standardized nonnegotiable salary)
- Benefits: Hybrid working options that allow you to work from home up to 50 of your time generous holiday allowance flexible working hours private medical and dental insurance 401K plan life insurance full funding for external training comprehensive travel insurance and more
- Role Type: Fulltime permanent
- Start Date: We currently have start dates throughout 2025 which occur on a monthly basis
- Location: This role is available in our Boston office
About the Role
Project Coordinators are based in each of our scientific divisions and support with a wide range of administrative project coordination and scientific tasks. These divisions are broadly described asMedical CommunicationsMarket Access Evidence Development and Rare Diseases. Your interest in the different areas of our work will be explored at the various recruitment stages and you will be assigned to a division when you join. Many Project Coordinators also work crossdivisionally giving them the opportunity to explore a wide variety of project types and responsibilities.
The responsibilities of the Project Coordinator role are varied and in a typical week the majority of your time will be spent overseeing the delivery of scientific work to our clients in the healthcare sector with responsibility for the smooth running of projects. This will include identifying and suggesting improvements to processes as well as implementation of these changes with the aim of enhancing quality and efficiency within the team and where appropriate across the wider company.
You may also work on internal projects that contribute to the successful operation of your team.
Key responsibilities may include:
- Formatting consistency and general quality control review of scientific documents including reimbursement submissions reports slide sets manuscripts abstracts and posters
- Assisting Project Managers with client and healthcare professional communication on multicomponent projects and the production of progress reports and summaries that enhance the level of customer service delivered
- Coordinating logistics and providing project support for both inperson and virtual events and meetings for example congresses symposiums and advisory boards
- Daytoday coordination of the project team and monitoring of project timelines in collaboration with the project manager
- Scheduling meetings recording minutes and coordinating their distribution
- Assisting the team with the development of planning tools to optimize the productivity of the team and crosscollaboration between the team and other divisions
- Supporting the accurate referencing of scientific materials including preparing reference packs
- Screening records for relevance to research questions and extracting data from relevant publications
- Liaising with our Creative team on the development of figures and other visuals to be included in reports
- Supporting the development of client proposals and tracking those sent and responded to
- Management of project compliance which includes completing compliance training preparation of project compliance documentation liaising with client compliance teams and acting as the internal point of contact for all compliancerelated queries
- Liaising with external suppliers including translation agencies as well as digital and marketing agencies and other consultancies to ensure smooth delivery of projects
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets
- Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
- Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work and keeping all divisional resources up to date
- Organizing divisional monthly meetings and other internal activities
Hybrid Working Policy: We recognize that homeworking can improve work life balance reduce commuting times and costs and provide the opportunity to juggle personal commitments. At the same time we believe that having facetoface time in the office holds many benefits and is central to ensuring that the community we have created where people have a workplace they belong to and feel part of is never lost. Therefore we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time measured across a 2week rolling period.
Career Profile
We offer many opportunities for personal and professional development at Costello Medical. Please click below to read firsthand accounts from our colleagues about their time with the company: Day in the Life of a Project Coordinator To learn more about a typical day for a Project Coordinator at Costello Medical please click here: The ideal candidate will be proactive innovative and eager to take on new challenges and responsibilities with an ambition to develop in the role. You will receive close training and mentorship from experienced colleagues so no prior industry experience is required. This role will suit those who have excellent attentiontodetail and organizational skills a talent for communication and a passion for improving healthcare outcomes. Essential requirements for the role are: Costello Medical is a rapidly growing global healthcare agency specializing in medical communications market access and health economic and outcomes research. We work with a wide range of clients including the industrys most successful pharmaceutical and medical technology companies patient and public health bodies and charitable organizations. Our mission is to be a community of the very best people building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve peoples health and lives. We are committed to our company values which are central to creating our fun friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result we have been listed inThe Top 100 Companies to Work For listfor five consecutive years. On 27th May 2022 Costello Medical received its certification as aB Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good. Our recruitment process includes a short assessment involving two tasks for you to complete remotely followed by a telephone interview with a member of our Talent Acquisition team. If successful you will be invited to an interview. Our standard recruitment process lasts around 1 month however this can be adapted if necessary. As an equal opportunity employer we are committed to fostering a diverse and inclusive workforce and throughout the recruitment process there are a number of reasonable adjustments we can provide. Pleaseclick hereto read more about this and contact the People Team viashould you require reasonable adjustments at any stage. We currently have start dates throughout 2025 which occur on a monthly basis. You will be asked to state your availability on your application form. Whilst there are no set application deadlines we strongly recommend applying as early as possible so that we can begin processing your application. Please note that this role is available in our Boston office. Please click here to learn about our reward package and the other benefits of working for Costello Medical: to Apply You are required to submit your resume and a cover letter via our online application form. In your cover letter you must explain why you think you would be suited to the role and why you would like to join Costello Medical with examples to support both. Your resume should clearly state the dates of all qualifications and grades achieved where applicable. While we embrace Artificial Intelligence (AI) technologies to innovate and improve processes we want to understand your unique skills and experiences throughout the recruitment process. Therefore if you use AI to assist with your application we recommend that you do not rely solely on this technology to generate your application materials. As your role may involve developing new written content from scratch and handling confidential data that cannot be uploaded to AI technology it is important for us to assess your own skills and abilities. Please contact the Talent Acquisition team at if you have any questions about the role or application process. We welcome applications from international candidates but we are unfortunately unable to provide visa sponsorship for working visas. Therefore you must have the right to work in the US independently from the company. However we are able to consider those on a temporary visa such as an OPT visa. Required Experience: IC
RequirementsAbout You
BenefitsAbout Costello Medical
The Recruitment Process
What We Offer
Visa Sponsorship
Employment Type
Contract
