Payroll Coordinator District Attorney Office
Payroll Coordinator District Attorney Office
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Job Description
Job Description
Salt Lake CountyA career with a purpose in the community you love!
Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.
What it is like to work here:
At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.
Surround yourself with:
Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place.its our heart and service that bring us together.
We encourage a work life balance:
Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays up to 24 vacation days 12 sick days and one personal day every year. Some positions have a hybrid work environment giving you flexibility to manage working from home and being in office.
Additional Benefits may include:
- Retirement options for hybrid pension/401(k) or 401(k) only with a 10 contribution
- Medical coverage including a 100 county paid premium optionDental and Vision coverage including coverage for adult designees
- Health Savings account with a county contribution up to $1200/year Flexible Spending Account
- 100 countypaid LongTerm Disability and ShortTerm Disability option
- Professional Development including professional membership fees paid
- Tuition Reimbursement
- Plus: Onsite medical clinic childcare and gym; hospital insurance pet insurance auto and home insurance and discounts at County facilities.
For Benefits information Click HERE
JOB SUMMARY
Performs a variety of fiscal and administrative support functions that may include purchasing accounts payable and receivable payroll budget management and other fiscal areas.
MINIMUM QUALIFICATIONS
Three 3 years of related experience in purchasing accounts payable and receivable payroll and other related fiscal duties; OR an equivalent combination of related education and experience.
Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
Preference given to those with Payroll experience.
ESSENTIAL FUNCTIONS
- Coordinates payroll functions for the division. Provides quality customer service by answering any questions regarding timesheets and leave time.
- Performs automated timecard payroll functions. Assures all time is approved for semimonthly payroll processing and verifies all personnel actions have been completed prior to payroll processing.
- May collaborate with Division HR Coordinator and Mayors Finance to resolve issues.
- Performs timesheet auditing to ensure accuracy and successfully creates and uses Excel reports to track worked hours of temporary employees.
- Performs separated employees final payroll processes.
- Provides data for internal and external audits.
- Performs purchasing functions that involve processing purchase requests verifying invoices processing payments to vendors maintaining documentation and assisting other staff with purchasing activities.
- Closes monthly expenditures reviews petty cash accounts and conducts annual controlled asset audits.
- Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.
- Assists with preparing and processing payroll; answers payroll questions and provides training instruction and assistance to staff in payroll procedures and check distribution. Assists with benefits enrollment. May act as hiring manager.
- Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.
- Maintains fiscal and payroll records and performs backup accounting functions.
- Performs Divisionwide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policies and procedures.
- Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
- Process all purchase requisitions obtain smallcost purchase order numbers process bid information and forward invoices to the Auditors office for payment.
- Maintains special accounts such as subscriptions and publications merchandise receipts pricing travel education etc. ensuring proper documentation authorization and adherence to fee structure.
KNOWLEDGE SKILLS AND ABILITIES (KSA)
Knowledge of:
- County fiscal and purchasing and budget procedures
- County payroll processes policies and procedures
- General accounting principles and procedures
- Business math
- Research and data collection techniques
- Contract administration
- Budget preparation and administration
- Computer spreadsheet and word processing software
Skills and Abilities to:
- Perform mathematical and accounting computations
- Communicate effectively both verbally and in writing
- Interpret and follow complex written and oral procedures and instructions
- Develop and present clear and precise reports
- Use and manipulate spreadsheet and database programs
- Develop and maintain detailed financial systems
- Plan organize and prioritize work assignments to meet deadlines
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting.
Required Experience:
IC
Employment Type
Full-Time
