Event Planner
Event Planner
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Roles and Responsibilities:
The contractor shall lead the planning and and follow up of events for PEO IEW&S and subordinate organizations. Prepare and provide products and reports relating to event planning and assist with the development of and preparation review and update of documentation cost venue selection procedures planning and protocols. The contractor typical associated tasks include:
- Plan and coordinate logistics and operations for major PEO hosted events (promotions changes of responsibility meetings conferences seminars workshops symposia and ceremonies).
- Works with client to develop program agenda consistent with enterprise goals and objectives
- Responsible for providing preliminary budgets for client approval and working to stay within this budget as the program progresses
- Recommending measures to improve methods performance and quality of product or service and suggests changes to increase efficiency
- Providing general direction discovery planning and support to conference/meeting/event team and be an active participant.
- Conducting research making site visits and finding resources to help staff make decisions about event possibilities. Plan work to be accomplished set and adjust shortterm priorities and prepare schedules for completion.
- Propose new ideas to improve the event planning and implementation process
- Serving as liaison with vendors on eventrelated matters
- Assisting with managing onsite production and registration desk conference support for events as necessary
- Attend all preevent rehearsals and dry runs as necessary.
- Coordinate IT/AV support as necessary.
- Lead for transportation set up and deconstruction of materials/equipment in support of event.
- Coordinating with communications team on the invitations agenda and promotional materials associated with events. Creating and revising room layouts for each event
- Lead for creating and managing event/food registration website; work with webmaster for cross promotion as appropriate.
- Adhering to established protocols is vital in governmentrelated events:
- Ensuring compliance with security clearance requirements (e.g. U.S. Citizenship and current Secret Clearance).
- Follow specific guidelines set forth by Program Executive Office regarding conduct during official functions (i.e. seating table tents procession flag placement etc..
- Serve as the subject matter expert on all things Army protocol in support of events
- Provide onsite transportation to and from events for high level dignitaries military and civilian personnel for the event/meeting/conference or other engagement.
- Specialize in organizing meetings and conferences such as change of charters advance planning briefings engagement with industry department of defense and federal agencies.
- Onsite support to high level personnel.
Preferred Qualification/Requirements:
A minimum of twofive 25 years relevant experience specific to government and international meetings required
- Provides general administrative and logistics support.
- Exceptional organizational communication and interpersonal skills. Proven ability to manage multiple projects and meet tight deadlines. Experience with budgeting financial tracking and contract negotiations. High level of discretion professionalism and the ability to manage confidential information.
- Prepares conferencerelated documents and correspondence.
- Writes proofreads and formats documents such as meeting invitations confirmations and thankyou letters; logistics fact sheets; guidelines for reimbursements posters and exhibits preparation of abstracts speaker facilitation agendas and/or programs.
- Leads tasks such as mailing collating and coordinating mailouts stuffing of folders and nametags.
- Staffs onsite registration desk and provides conference support.
Minimum Education:
- A Bachelors degree from an accredited college or university is required.
- Substitution for Education: Ten 10 or more years relevant experience in event planning meeting coordination or conference management to include budget and large conference management with experience specific to government and international meetings inlieu of degree
Established in 2006Envision Innovative Solutions is a technology company that uses its knowledge and expertise to develop solutions and solve problems for commercial and government customers with a constant and deliberate commitment to performance and integrity.
Small Disadvantaged Business(SDB) offering a broad range of services.
Over time we have developed expertise in staffing Technology projects and formed a Recruitment Service to provide staffing and solution needs to commercial customers. Our clients include many Technology and Financial Services companies. We have continued to grow adding cutting edge networking solutions web design and emarketing services as well as SEO strategy services.
Envision Innovative Solutions is an Equal Opportunity Employer committed to hiring and retaining a diverse workforce regardless of age. U.S. Citizenship is required for most positions.
Employment Type
Temp
