Communications and Events Assistant

Organization Description

Vital Voices Global Partnership is a leading international nonprofit organization. We invest in women leaders who are tackling the worlds greatest challenges from genderbased violence to the climate crisis economic inequities and more. We are venture catalysts identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make longterm holistic investments in leaders with bold ideas for change providing them connections capacity a network of their peers financial support and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates US Youth Poet Laureates Prime Ministers award winning innovators and breakthrough social entrepreneurs. Over the past 24 years we have directly invested in more than 47000 changemakers across 188 countries who in turn have improved the lives of millions of people in their communities and countries.

Today Vital Voices has a staff of nearly 100 headquartered in Washington DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022 we opened the first ever Global Headquarters for Womens Leadership a 30000 sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity events and collaborations bringing together women leaders and their allies to tackle the worlds greatest challenges.

Mission

Vital Voices invests in women leaders taking on the worlds greatest challenges and accelerates collective action towards an equitable and sustainable world.

Organizational Goals 2030

1. Scale our proven investment model from 47000 to 50000 women leaders who together will positively impact the lives of one billion people.
2. Make a measurable impact on 12 of the greatest challenges as defined by the Vital Voices Global Network proving the power of collective action.
3. Cultivate a critical mass of people around the world who believe that womens leadership has a positive impact.

Summary

The Communications and Events Assistant will work under the supervision and guidance of theDirector of Communications. The Assistants primary responsibilities include assisting the marketing communications and events team. The Assistant will collaborate closely with the Director of Events Development Department and Program teams to best serve Vital Voices. This position is based in Washington DC with the option of a hybrid work schedule. We are not accepting remote candidates at this time.

Additional responsibilities include:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communications and Digital Marketing: 45

• Graphic Design:Assist with the design and creation of marketing collateral and omnichannel promotional materials using Adobe Photoshop Canva and emerging software applications; working closely with graphic design vendors for highlevel initiatives.

• Writing: Utilize strong writing skills to write recap blog posts for VVs website update pages on the website Wordpress assist in writing and editing press releases blog posts and the VV newsletter.

• Reporting: Assist with the compilation of monthly marketing analyses digital insights credit card and expense reports; consolidate data summarizing and formatting information into formats established by various stakeholders.
• Search Engine Marketing: Analyzes SEM trends and assistwith optimizing visibility of the Vital Voices brand through monthly advertising and integrated marketing initiatives.

Events Support: 45

• VVHQ Events: Attend and assist events held at the Vital Voices Global Embassy for Womens Leadership with tasks such as registration and/or check in guest and crowd management vendor management etc.

• Event Coordination: Support the Events team in logistical preparations for internal and external events including vendor coordination staff communications expense management and concept creation

• Event Research: Work with the Director of Events to research relevant new event trends vendors formats etc.

• Administrative: Collect the necessary information to process vendor contracts and payments reconcile expense reports and credit care statements schedule departmental meetings manage departmental notes.

• Assist with Interdepartmental Communications: Compile and distribute relevant marketing events and communications information to key stakeholders across various Vital Voices Departments.

• Other duties as assigned.

Other responsibilities: 10

Professional Qualifications:

• Bachelors degree in marketing international relations or a related field plus02 years of relevant work experience;

• Previous experience creating graphics digital art invitations onepagers printed materials etc. with tools such as Canva Photoshop Illustrator required

• Strong demonstrated experience in global womens issues refugee issuesand human rights preferred;

• Excellent oral and written communications skills in English; strong creative and professional writing skills required;

• Ability to prioritize tasks swiftly shift priorities and work in a dynamic environment with tight deadlines

• Ability to work independently and as part of a dynamic team;

• Strong computer skills including Canva Wordpress MS Office applications (esp. Excel Word and PowerPoint) social networking tools and database software (i.e. Salesforce).

• Experience working crossfunctionally to support key objectives and to help team members

This position is a fulltime nonexempt hybrid position based in Washington DC with two days of required in person attendance at the Vital Voices Headquarters. Due to the nature of events flexibility to work occasional evenings weekends and/or additional in office days is a requirement of this role. If and when it is safe to travel domestic and international travel up to 10 may be required for the position.

The starting salary range for this position is $51500 $63300 based on experience and ability to have broad impact early.

Benefits:

At Vital Voices we value our employees and their wellbeing. Thats why we offer a competitive and comprehensive compensation package that includes medical dental and vision insurance 401k match short and longterm disability life insurance HSA EAP and more. But thats not all. We believe in giving our employees the flexibility and support they need to thrive in their work and life. Thats why we provide generous PTO including wellness flex Fridays parental leave earned sabbatical time and volunteer leave as well as a professional development stipend to support continuous improvement. Join us and be part of a global team that empowers women leaders to transform the world.

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Vital Voices expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of Vital Voices employees to perform their job duties may result in discipline up to and including discharge.

Staff may experience secondary trauma due to exposure to descriptive and/or graphic genderbased violence content in their work on the urgent assistance program. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.