Office Coordinator
Office Coordinator
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USD 55000 - 60000
1 Vacancy
Job Description
We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking an Office Coordinator for its Washington DC office.
The Office Coordinatorwill ensure continuous efficient daily office operations by managing administrative tasks coordinating events and providing excellent customer service all while maintaining a positive and professional environment. The Office Coordinator reports to the Director of Administration and assists with office operations for multiple office locations.
Key Responsibilities:
- Provide excellent customer service to both internal and external clients
- Follow office operations procedures to ensure maximum efficiency
- Serve as vendor contact for multiple locations; maintain and update information
- Monitor office expenditures and handle office contracts (e.g. rent subtenant vendor services etc.
- Assist with subtenant requests and serve as backup building management liaison for multiple locations
- Coordinate payments for attorney bar dues and occupational business taxes for multiple jurisdictions
- Organize office events and activities for multiple office locations
- Update floorplans and directories; provide updates for internal firm website
- Assist with office projects (e.g. office moves fire safety training etc.
- Other duties as assigned
Skills and Qualifications:
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Ability to multitask and prioritize tasks effectively
- Attention to detail and accuracy
- Problemsolving skills
- Customer service skills
- High school diploma or equivalent; experience working in an administrative role for multiple locations and/or law firm environment preferred
The salary range for this role in the District of Columbia is $55000 $60000. Actual salaries will vary depending upon various factors including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profitsharing contributions based on eligibility and firm profitability.
Additionally Carlton Fields provides a comprehensive suite of benefits to promote health and financial security including medical dental and vision insurance as well as life accident and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits commuter benefits and wellbeing programs.
Carlton Fields is an equal opportunity employer and does not discriminate in recruitment hiring or conditions of employment on the basis of race color sex age religion national origin marital status disability veteran status sexual orientation gender identity or any other status protected by applicable laws. Please clickhereto view the EEO is The Law poster and supplement. We also participate in the EVerify program. As an Equal Opportunity Employer Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system please request assistance by emailing. When contacting us please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
Other details
- Job FamilyLegal Admin Assistant
- Pay TypeSalary
- Min Hiring Rate$55000.00
- Max Hiring Rate$60000.00
Required Experience:
IC
Employment Type
Full-Time
