Admin Support III
Admin Support III
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Salary Not Disclosed
1 Vacancy
Job Description
A RESUME AND COVER LETTER ARE REQUIRED AT THE TIME OF APPLICATION TO BE CONSIDERED FOR THIS OPPORTUNITY.
General Purpose:
The Admin Support III provides highlevel administrative support to senior leadership managing a range of operational and administrative tasks. This proactive and detailoriented role focuses on streamlining departmental functions supporting decisionmaking processes and aligning with organizational goals. The ideal candidate will possess strong administrative organizational and communication skills with the ability to contribute to the departments efficiency and overall success.
Salary Range of $25.3865 per hour $35.5411 per hour with a hiring salary of $25.3865 per hour $30.4638 per hour subject to applicable taxes and withholdings
To view additional police department specific benefits: process timeline: Position will close on April 25 2025 at 8:00AM MST
Alternate dates for testing and interviews are not available
Oral Board Interview: TBD
Conditional Job Offer / Background Investigation: TBD
Tentative Start Date: TBD
Essential Functions:
- Serves as the primary point of contact for the Assistant Chief(s) of Police (Support Criminal Investigations or Patrol Divisions) managing calendars scheduling meetings and prioritizing appointments.
- Prepare review and edit correspondence reports presentations and other documents for the Assistant Chief(s) of Police and senior leadership.
- Coordinate logistics for various internal and external meetings events and conferences including preparing agendas minutes gathering materials and following up on action items.
- Support departmental projects for assigned division(s) such as Patrol shift bidding or Support promotional processes.
- Maintain confidential files and records ensuring that all sensitive information is handled with discretion and in compliance with departmental policies.
- Responsible for overseeing the administration of personnel changes payroll procedures and pay changes to coincide with the Police Departments pay plan and City Payroll requirements.
- Process and fulfill internal and external customers requests for information utilizing various databases and communications systems.
- Track schedule and maintain records of all required training for Department personnel
- Develop and provide CALEA compliance proofs to Accreditation Manager.
- Process biweekly payroll for assigned divisions and submit to Human Resources.
- Perform the functions of other administrative office personnel as needed.
- Record and distribute minutes for various meetings.
- Order stock and manage inventory of supplies.
- Track disburse and reconcile department petty cash.
- Performs other duties as assigned.
Knowledge Skills and Abilities:
- Speak read write and understand English sufficient to perform essential functions.
- Knowledge of modern office practices procedures and equipment.
- Develop routine documents reports and correspondence.
- Superior oral and written communication skills; ability to understand and follow oral and written directions.
- Type minimum of 50 wpm.
- Proficient computer skills and experience in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software and programs.
- Ability to independently solve problems work under pressure and meet deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Accurately process payroll timesheet entries and financial transactions with outside entities.
- Accurately interpret information furnished in written oral diagram or schedule formats.
Education and Experience:
- Experience in a high volume extensive administrative environment.
- 3 years progressively responsible administrative experience.
- Hish school diploma or GED Required
- 4year Bachelors degree with one year of formal administrative or businessrelated education preferred.
Work Environment and Physical Activities:
Minimal physical effort typically found in clerical work. Primarily sedentary may occasionally lift and carry light objects. Walking and/or standing as needed and minimal. Frequent exposure to routine office noise and equipment. Occasional exposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident.
NOTE: This job description is not intended to be an exhaustive list of all duties responsibilities or qualifications associated with the job Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions. City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities skills and qualifications. City of Loveland job descriptions may be updated periodically and additional activities duties or responsibilities may be assigned by management as deemed appropriate.
Employment offers will be conditional on an extensive criminal background investigation polygraph examination psychological examinationand drug screening.
APPLICANTS WHO ARE UNSUCCESSFUL IN THE SELECTION PROCESS MAY APPLY FOR FUTURE OPENINGS.
The City of Loveland is an equal opportunity employer and does not discriminate on the basis of race color national origin sex religion age disability or sexual orientation. We encourage value and respect diversity.
Beginning on 8/1/2023 The City of Loveland will begin participating in EVerify. In accordance with EVerify requirements upon your date of hire the City of Loveland will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. EVerify Notice of Participation.Learn more about your right to work. Visit EVerify for more information.
Employment Type
Full-Time
