Office Administrator
Office Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Office Administrator
Department: Human Resources
Reports To: Human Resources Manager
Effective Date: 11/15/2023
AA Metals Inc. is one of the largest and fastest growing distributors of quality aluminum and stainless products with four operational centers globally. We source from mills around the world and stock metals in our strategically located warehouses in North America. We have twice been recognized by Inc. Magazine as one of the fastest growing U.S. companies.
Office Administrator Job Summary:
The Office Administrator role at AA Metals is responsible for the oversight and management of administrative operations at our corporate headquarters. The ideal candidate will play a crucial role in ensuring smooth office functioning providing departmental support across all teams and contributing to organizational efficiency.
Office Administrator Benefits:
- Competitive compensation
- Employer paid health premiums
- Employer paid shortterm and longterm disability insurance
- 401k with employer matching
- Tuition Reimbursement Program
- Onsite corporate gym
- Company events and employee perks throughout the year
Office Administrator Job Duties/Responsibilities:
- Provide administrative assistance to various departments as assigned
- Manage phone calls emails and visitors directing inquiries to the appropriate party
- Assist in basic HR duties such as recruiting screening and interviewing candidates
- Assist in scheduling meetings appointments vendors and travel
- Prepare and distribute internal communications
- Input data with accuracy into various company databases/documents
- Maintain and update records ensuring accurate data integrity
- Generate reports as needed
- Manage and oversee HR aspects of office vendor management
- Assist in basic financial tasks such as invoicing and expense tracking
- Maintain a clean and organized office environment
- Manage office supplies and place orders as needed
- Handle incoming/outgoing mail and packages
- Lead planning coordination and of meetings routine company events and largescale company events
- Work closely with other departments such as operations and finance to ensure alignment of strategies and objectives
- Act as a strong promoter of a positive company culture
Office Administrator Qualifications:
- Proven experience as an Office Administrator Administrative Assistant or similar role
- Excellent interpersonal abilities including the ability to model professional interactions
- Proficient in Microsoft Office Suite and other relevant software
- Strong problemsolving skills and attention to detail
- Ability to work independently prioritizing deadlines
- Exceptional organizational skills with a keen attention to detail
- Dedication to providing exceptional customer service and maintaining positive relationships
- Ability to adapt to changing priorities and handle a fastpaced environment with poise
- Ability to assume increasing responsibilities related to Human Resources functions
- Bachelors degree in business administration or related field preferred
- Previous experience in an administrative role is highly desirable
Note: This job description is intended to provide a general overview of the position and should not be interpreted as a comprehensive list of all responsibilities duties and skills required. Additional tasks may be assigned based on business needs.
Required Experience:
Unclear Seniority
Employment Type
Full Time
