Project Coordinator H
Project Coordinator H
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Job Description
Current Employees:
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The Department of Medicine Division of Infectious Diseases has an exciting opportunity for a FullTime Project Coordinator to work at Converge. The Project Coordinator organizes project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement progress tracking and documentation. In addition this job also prepares comprehensive action plans that detail available resources timeframes and budgets for projects.
Core Responsibilities
Onboarding and offboarding for all faculty and staff for Division of Infectious Diseases
Prepare and submit Add/Change form for providers.
Prepare and submit UChart Billing Provider Request Form
Request from providers supervisor or department administrator OARF UChart access for all providers.
Assist with new ID badges security access to buildings parking telecom lab coats professional headshots computer and computer accessories supplies CME list of division contacts etc.
Coordinate and initiate credentialing process for the Division of Infectious Diseases providers.
Maintain a checklist for each incoming faculty and staff members and monitor timelines to complete credentialing and provider enrollment by due date. Submit packets to appropriate department for review and approval.
Request and schedule Level II Background screening with appropriate department with IDR and JE.
Coordinate recredentialing and renewal of Clinical Privileges with UM and JHS
Requests and submits case logs for providers for recredentialing
Acquire signatures from division/clinical chief
Coordinate Appointments Promotions and Tenure (APT) process for ID.
Obtain prepare track and submit all documents (e.g. CVs Letters of Support etc. pertaining to each faculty member applying for APT.
Create slide presentation for faculty requesting Promotions and Tenure
Prepare and collect Divisional votes for APT process for each faculty
Manages vendor purchase orders (POs) for the 340B program by requesting POs and reconciling invoices for payment; organizes and records contracts and other documents; reserves and processes travel accommodations and registration for personnel for 340Brelated conferences; and processes quality assurance audits of expenses
Provides ancillary support to faculty for research activities clinical activities business services student services etc.
Assists with submission of Workday Purchase Orders Facilities Work orders and IT Incident work orders
Collaborate closely with the administrative assistant to ensure seamless workflow and provide coverage during absences or highdemand periods maintaining consistent support and operational efficiency.
Performs complex assignments and resolves issues and problems referred by their supervisor.
Other duties assigned
This list of duties and responsibilities is not intended to be allinclusive and may be expanded to include other duties or responsibilities as necessary.
Core Qualifications
High school diploma or equivalent required
Minimum 1 year of relevant experience in medical or healthcare setting
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to work independently and/or in a collaborative environment.
Ability to accurately prepare and maintain records files reports and correspondence.
Ability to understand and follow instructions.
Skill in completing assignments accurately and with attention to detail.
Ability to manage a budget and work within the constraints of that budget.
Ability to process and handle confidential information with discretion.
Proficiency in computer software (i.e. Microsoft Office).
Any appropriate combination of relevant education experience and/or certifications may be considered.
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The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealthUniversity of Miami Health System South Floridas only universitybased health system provides leadingedge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and subspecialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
H6Required Experience:
IC
Employment Type
Full-Time
