HR Recruiting Assistant Entry Level
HR Recruiting Assistant Entry Level
Posted on :
06-04-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-04-2025
Job Description
Position Title: Recruiting Assistant
Pay Rate:$18.50
Position Purpose:
The Recruiting Assistant supports the fastpaced Staffing Department with the hiring of over 1500 employees by working closely with the Staffing Coordinators and departments to meet deadlines in a timely manner and with great attention to detail. This is a temporary seasonal position not to exceed 122 days.
Essential Functions:
- Respond timely and professionally to inquiries in person or by telephone often in high volumes.
- Evaluate applications for minimum qualifications and screen the most qualified.
- Use the Human Resources Information System (HRIS) and Applicant Tracking System (ATS) system to verify eligibility status of applicants and make adjustments to their hiring process accordingly.
- Maintain accurate files (hard copies and electronic) in accordance with HR guidelines.
- Prepare lists as requested (e.g. rehire list) and interview packets including lawful interview questions.
- Collaborate with the Staffing team to refer candidates and refrain from contacting candidates who have already been contacted by someone else on the Staffing Team.
- Participate in job fairs as assigned by enthusiastically representing the organization and explaining the benefits of working at the OC Fair.
- Assist HR Office Coordinator team with the onboarding of hires.
- Create Zoom appointments and send calendar invitations to the interview panel.
Schedule:
Now April: Parttime hours Select weekdays: 9:00 am 5:30 pm.
Mid April early July: Fulltime hours Monday Friday: 9:00 am 5:30 pm
Fair Hiring Event: Saturday May 31th
OC Fair (July 18 August 17: Parttime hours may be available Select days Wednesday Sunday; irregular business hours.
This schedule is subject to change due to business needs. You may be scheduled on weekends and late evenings occasionally. In addition you may be scheduled for more or less hours than those listed above.
This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Qualifications:
- Must be at least 18 years of age or older
- Office clerical and/or retail work experience.
- Excellent time management and organizational skills.
- Strong communication skills orally and in writing with all levels of staff the general public and the people we support.
- Ability to listen and take direction from Staffing Coordinator to work collaboratively.
- High computer literacy and comfort with computer software.
- Familiarity with laws regulations and best practices applicable to hiring and recruitment.
- Ability to work independently and reevaluate priorities to work on most pressing assignments first.
- Ability to work well in a fastpaced environment with changing priorities.
- Ability to conduct work in a professional manner with high integrity.
- Available to work some evenings and weekends as necessary for interviews.
Preferences:
- Bilingual Spanish
- Experience with the Applicant Tracking System and Human Resources Information System
- BS/BA in Human Resources Management/Business Management or related field
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit stand talk and hear. The employee is occasionally required to walk and must constantly use hands and fingers to operate and handle or feel objects tools or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds using proper bending. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment:
Will work in a fastpaced indoor environment with frequent interruptions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is commonly loud and high noise levels may be experienced during outdoor events and when in larger event buildings.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Will be required to perform other duties as directed requested or assigned.
Required Experience:
Junior IC
Employment Type
Full Time
Key Skills
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