Facilities Support Services Coordinator
Facilities Support Services Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Responsible for coordinating Facilities and Campus Management/Operations contractual and financial obligations. Serves as liaison to Financial & Accounting Services Supply Chain Management IT and other departments as needed or warranted. Serves as the contractual liaison with outside contractors or vendors. Responsible for current and accurate documents of contracts or related projects or engineering process documentation related to engineering maintenance and repairs or for design construction and renovation. Ensure the proper review and payment of invoices for contracts services (e.g. expensed repairs) and utilities or design construction and renovation. Responsible for monthly and ad hoc financial contract utility or service expense reports as required to effectively manage commitments and/or expenditures and assist with multiple funding reconciliations. May coordinate project occupancy process and implementation and serve as liaison to occupancy planning groups and proponents. Directing plan distributions submittals transmittals compliance or regulatory forms RFI logs project close out process and materials distribution and computerized maintenance management program (CMMP). Schedules meetings and walkthroughs and develops and distributes meeting minutes and materials. Writes and distributes project institutional communications as directed by PMs. Manages and maintains calendars for Facilities & Campus Management/Operations to include coordinating and scheduling meetings training and travel. Serves as a resource and/or trainer for applicable technology systems. Responsible for relaying technical information to service technicians equipment vendors and others. Communicate and develop relationships to interact with the customer fellow employee or vendor. Responsible for opening and closing work orders and updating maintaining an accurate equipment inventory. Perform queries in the database provide standard reports to customers and managers and monitor dashboards that may indicate a problem. Utilizes construction database when assisting customers or triaging service calls. Utilizes spreadsheets graphs charts and other applications to analyze and present data to customers managers and technicians committee support including budget allocation approval
Qualifications
HS diploma or GED and three years relevant experience or an Associates degree in a related field with one year relevant experience.
Previous experience in supporting facilities design property management or construction environment preferred Experience must include performance of responsibilities such as meeting management and utilization of businessrelated software to produce databases spreadsheets presentations etc. Must be able to handle many activities and challenges simultaneously with minimal direction. Demonstrated experience with finances and account reconciliation. Demonstrated database management and experience with spreadsheets. Demonstrated oral and written communication and interpersonal skills. Demonstrated organizational skills and ability to prioritize. none
Required Experience:
IC
Employment Type
Full-Time
