Office Manager Executive Assistant Bellevue WA
Office Manager Executive Assistant Bellevue WA
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Job Description
About Sesame
Sesame believes in a future where computers are lifelike with the ability to see hear and collaborate with us in ways that feel natural and human. With this vision were designing a new kind of computer focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6 alongside proven leaders from Meta Google and Apple with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.
About the role
As a key member of the team youll not only provide highlevel administrative support to the Head of Engineering but also play a crucial role in managing office operations. From overseeing facilities and vendors to fostering a collaborative workplace culture youll ensure the Bellevue office runs efficiently and employees have the resources they need to thrive. If youre highly organized adaptable and excel at making things run smoothly we want to hear from you!
Responsibilities:
Office Operations & Facilities Management: Oversee daytoday office operations ensuring a productive and wellorganized office environment. Manage office supplies vendor relationships and facility needs proactively resolving any issues.
Workplace Experience & Culture: Foster a positive and engaging office culture by coordinating team events celebrations and employee experience initiatives.
Calendar & Scheduling: Manage the Head of Engineerings complex calendar coordinate meetings prioritize appointments and optimize time efficiency.
Meeting Preparation: Organize materials draft agendas and prepare presentations to ensure executives are wellequipped.
Travel Coordination: Plan and manage detailed travel itineraries including flights accommodations and logistics proactively addressing any issues.
Administrative Efficiency: Implement processes to streamline workflows enhance productivity and support overall business operations.
Project Assistance: Support key initiatives to deliver highquality projects.
Required qualifications:
4 years of experience as an Executive Assistant to Csuite executives.
Handle sensitive information with the utmost discretion and professionalism.
Proven ability to manage complex calendars travel logistics and highlevel communications.
Exceptional organization time management and attention to detail.
Strong interpersonal and communication skills to build rapport across teams and external partners.
Ability to multitask in a fastpaced environment with shifting priorities with a high sense of urgency.
Proficiency in Google Workspace Slack and expense reporting tools.
Discreet proactive and adaptable with a problemsolving mindset.
Experience in project management and event coordination is a plus.
Full time in office Bellevue WA. Monday Friday 8:30 AM start.
Sesame is committed to a workplace where everyone feels valued respected and empowered. We welcome all qualified applicants embracing diversity in race gender identity orientation ability and more. We provide reasonable accommodations for applicants with disabilitiescontact for assistance.
Fulltime Employee Benefits:
401k matching
100 employerpaid health vision and dental benefits
Unlimited PTO and sick time
Flexible spending account matching (medical FSA)
Benefits do not apply to contingent/contract workers
Required Experience:
IC
Employment Type
Full-Time
