Receptionist Facilities Coordinator
Receptionist Facilities Coordinator
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Job Description
Burson is the global communications leader built to create value for clients through reputation. With highly specialized teams industryleading technologies and breakthrough creative we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. Burson is part of WPP (LSE/NYSE: WPP) the creative transformation company. Learn more atwww.bursonglobal.
The Role:
Impeccable Reception and Service:
- Embody a warm and professional reception ensuring a positive company image.
- Elevate visitor satisfaction with an exceptional and inclusive welcome experience.
- Answer and manage calls transferring messages promptly and courteously.
Mail and Communication Management:
- Efficiently handle incoming and outgoing mail including post parcels express mail and couriers.
- Monitor the reception mailbox promptly informing consultants of parcel deliveries.
- Collaborate with team assistants on meeting room bookings maintaining uptodate calendars.
Facilities Coordination:
The Receptionist & Facilities Coordinator is responsible to ensure that we maintain develop and improve the look and feel of our Workplaces and invests in proactive and reactive maintenance to create safe and effective working environments. This involves managing relationships with internal stakeholders suppliers service providers and colleagues. Main responsibilities will include:
- Act as the single point of contact for facilities queries.
- Manage inventory of office and kitchen supplies ensuring continuous availability.
- Cultivate positive relationships with BCW suppliers to enhance the overall office experience.
- Coordinate with cleaners for the upkeep of kitchens and general office spaces.
- Ensure each floor is stocked with drinks and womens restrooms have free menstrual products.
Events:
- Organise meeting rooms lunches and room reservations with meticulous attention to detail.
- Ensure meeting rooms are consistently set up and cleared promptly maintaining a welcoming atmosphere.
- Coordinate taxi bookings and uphold an organised wellstocked office environment.
Other Administrative Responsibilities:
- Collaborate with the Business Support Manager to promptly address facilities issues.
- Support team assistants with administrative tasks fostering a collaborative and inclusive environment.
- Ensure timely entry of personal timesheets into the system.
Your Profile
Are you an engaging and professional individual with a passion for being the welcoming face of an organisation
We value individuals with excellent organisational skills a proactive attitude and the ability to handle multiple tasks efficiently. Fluency in English is essential and proficiency in French and/or Dutch is an asset. If you have a previous relevant professional experience thrive in a dynamic environment and are enthusiastic about being the ambassador for our office we invite you to apply. Join us in our commitment to maintaining a positive inclusive and welcoming workplace where your engagement truly matters.
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At Burson diversity equity and inclusion are not just values; they are strategic imperatives that fuel our future in an industry built on the art of understanding connecting and developing relationships. We believe that a diverse workforce is essential for inspiring bold ideas fostering constructive dialogue and cultivating meaningful experiences that drive innovation and creativity. It also enables our agency to thrive and deliver brilliant work.
For more information visitwww.bursonglobal
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Required Experience:
IC
Employment Type
Full Time
