Event Coordinator
Event Coordinator
Posted on :
05-04-2025
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1 Vacancy
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Job Description
This role historically receives a high volume of applications so to help us identify the best candidate for our squad we truly appreciate cover letters that showcase your passion for the role our mission and of course cats and dogs
A bit about the role.
You will be joining our fastpaced and fastgrowingSales Operations Teamforming part of the widerDirect Salesdepartment whose main focus is to generate sales for the wider business through a variety of different channels. One of these key channels is Events; we attend hundreds each year to meet new potential customers for Butternut Box and Marro.We are looking for anEvents Coordinator to scope out new event opportunities for both brands. In this role you will plan and coordinate an events roadmap to help the department achieve consistent growth and toplevel event . You will work closely with our team of Events Coordinators collaborate with our Regional Sales Managers in London and the North and provide toptier support to our ontheground Brand Ambassadors.Additionally you will research and book new activations that our brands could have a presence at such as high streets shopping centres and garden centres finding new ways to connect with our target audience. Most importantly youll develop excellent working relationships with thirdparty event organisers to further establish our brands Butternut Box and Marro. This is a hybrid working role offering flexibility with 2 workfromhome days each week. Our office days at theBox Officeare Monday Wednesday and Thursday.
What Youll be Doing:
- Roadmap Planning: Researching and developing an Events Roadmap to ensure we are securing regular acquisitions for both brands as well as growing our market presence.
- Event Organiser Relations: Building strong relationships with Event Organisers representing the brand and ensuring everyone leaves with a positive experience of Butternut Box & Marro.
- Negotiating:Making sure we get the best deals when booking events to ensure costs are in line with department KPIs.
- Event Coordination:Carefully coordinating each event to ensure it runs smoothly from start to finish including organising accommodation liaising with our Logistics team and communicating with our Brand Ambassadors.
- Reporting:Regularly planning and forecasting 69 months ahead and reporting on key KPIs to the team and wider business ensuring we are all aligned on performance.
A bit about you.
- You have at least a years experience in an events business development or sales role.
- You are a natural planner with high attention to detail.
- You thrive in a fastpaced environment and stay calm under pressure.
- You are proactive take ownership and make things happen.
- You are an excellent communicator both in person and virtually.
- You solve problems efficiently and handle unforeseen issues with ease.
- You are ambitious motivated and eager to learn from others.
- You pride yourself on delivering highquality detailoriented work.
- You love Cats and Dogs (duh).
In your first 6 months at Butternut you will:
- Learn about Butternuts story mission wider team org structure and where your role fits within this.
- Form strong relationships and build trust across other teams in the business including Direct Sales Brand and Creative etc.
- Embed yourself into the culture of the Sales team and then start to add to it as well.
- Learn about our ways of working and deliverables from your peers creating new processes wherever you see fit.
- Start taking ownership of your first events with the support of your team.
- Learn how to track targets measure cost per acquisition and start to practice these processes yourself using Google Sheets.
- Begin to report on your KPIs to the wider team.
What we expect from you after the first 6 months:
- You are confident to take ownership of coordinating your own portfolio of events which includes negotiating with event organisers on things like price and location of pitch building relationships with our brand ambassadors and supporting on wider events projects (like sponsorships).
- You will feel confident enough to do your own reporting and analysis of figures.
- You are able to identify any new events that we should be going to as a business & take proactive steps to help us attend them.
- You understand our customer base and the competitive events landscape surrounding it.
- You are engaging with and driving events projects that impact the business alongside other Events Coordinators Sales Team Leads and the Head of Sales.
- You lead the coordination of events from the front without much guidance.
A bit about us.
As a BCorp certified company; you can be sure you are joining a sustainable company who care about our people product and our impact on the environment.Our goal is to help dogs live healthier happier and longer lives whilst leaving humans smiling after every interaction. Weve come a long way since our cofounders (Kev & Dave) handdelivered the first Butternut Box we now feed a lot of dogs across the UK & Europe but we want to feed dogs everywhere. And to do this we need a team of brilliant people who share that ambition to come and work with us.
A bit about what we offer.
- 25 days holiday (plus 8 bank holidays) and an additional day for every year of service
- 5 paid paws days per year to support to learning and/or wellbeing
- 500 personal learning & development budget
- Butternut Box/Marro employee discount
- Enhanced parental leave
- Coworking office space.
- Flexible working hours and work from home options
- Cycle to work scheme
- Pension with NEST
- Private Medical Insurance with Vitality
- Private Dental Insurance with Bupa
- Time off for fertility treatments and pregnancy loss
- Paid sabbaticals for squad members with 5 or more years at Butternut
- Discounted gym access through MyGymDiscounts
- Lots of office dogs (Ajax Brio Basil Chorizo Lenny Jasper Peggy Pip and many more.
Ourinterviewprocess:
- Applicationreview
- Initial call 30 minutes): Introductory chat with our Recruiter.
- Take home task: This will be sent to you via email and will be used to understand more about your technical skills.
- Technicalinterview(60minutes):Remoteinterviewwhereyoullbeaskedanumberofscenarioandcompetencybasedquestions.
- Final interviews 60 minutes) : In person interviews in our office in White City where we will want to understand how your values align with our business values.
Logistics:
- This team works 3 days per week from our West London office (Monday Wednesday and Thursday) and 2 days from home. This is non negotiable so please only apply if youre within a reasonable commute of London.
- We reserve the right to close the position if we receive a lot of applications. Were a small recruitment team so do bear with us we aim to respond to all applicants personally.
- Weareunabletooffervisasponsorshipforthisrole.
- Wearenotlookingforrecruitmentagencysupportforthisrole.
A few things to note:
- Butternut Box and Marro are an equal opportunity employer and we value diversity and inclusion. We welcome people of different nationalities backgrounds experiences abilities and perspectives.
- As our business has grown so has our responsibility to our community our planet and our business. We are not perfect but we are committed to doing business the right way and continually improving our social and environmental performance.
- Were not afraid of putting extra weight on candidates from underrepresented groups. We want strong diverse teams built from different backgrounds experiences and identities. Were ready for the ongoing work that goes into building an inclusive supportive place for you to do the best work of your career.
#LIHybrid
Required Experience:
IC
Employment Type
Temp
Key Skills
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