Administrative and Operations Support Specialist Direct Hire Full time
Administrative and Operations Support Specialist Direct Hire Full time
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-04-2025
Job Description
Administrative Support Specialist Direct Hire Full time
Pay: Starting at $45k will increase based on skill set
Benefits: Full medical benefits package (including dental and vision) PTO 13 paid holidays 401k and life insurance
Location: Rochester New York
Are you ready to be part of a dynamic creative team that values collaboration passion and adaptability TES Staffing is searching on behalf of our client a privately owned commercial interior design firm specializing in design and space planning installation and project management and architectural solutions. The culture is rooted in commitment to excellence reliability and innovation. This company celebrates teamwork and empowers each team member to showcase their strengths and achieve remarkable goals.
What Sets Us Apart
The difference here is in the experience. While products and budgets are vital to any project our client focuses on delivering an inspiring and seamless experience for every customer. Building strong relationships is at the core of what they do.
About the Role
TES Staffing is seeking a versatile and detailoriented Administrative Support Specialist to join the team in Rochester. This isnt your typical admin roleits an opportunity to combine handson administrative support with elevated responsibilities such as quoting accounts payable/receivable (AP/AR) and even marketing assistance.
If you thrive in a fastpaced teamoriented environment love tackling a mix of tasks and have a knack for organization and creativity wed love to hear from you!
Key Responsibilities
Your responsibilities will include but are not limited to:
To succeed in this role you should have:
Pay: Starting at $45k will increase based on skill set
Benefits: Full medical benefits package (including dental and vision) PTO 13 paid holidays 401k and life insurance
Location: Rochester New York
Are you ready to be part of a dynamic creative team that values collaboration passion and adaptability TES Staffing is searching on behalf of our client a privately owned commercial interior design firm specializing in design and space planning installation and project management and architectural solutions. The culture is rooted in commitment to excellence reliability and innovation. This company celebrates teamwork and empowers each team member to showcase their strengths and achieve remarkable goals.
What Sets Us Apart
The difference here is in the experience. While products and budgets are vital to any project our client focuses on delivering an inspiring and seamless experience for every customer. Building strong relationships is at the core of what they do.
About the Role
TES Staffing is seeking a versatile and detailoriented Administrative Support Specialist to join the team in Rochester. This isnt your typical admin roleits an opportunity to combine handson administrative support with elevated responsibilities such as quoting accounts payable/receivable (AP/AR) and even marketing assistance.
If you thrive in a fastpaced teamoriented environment love tackling a mix of tasks and have a knack for organization and creativity wed love to hear from you!
Key Responsibilities
Your responsibilities will include but are not limited to:
- Client Relationship Management: Maintain professional and positive communication with customers to ensure high levels of satisfaction and loyalty.
- Quoting and Budgeting: Create and manage budgets and quotes with precision using relevant software tools.
- Quality Assurance: Uphold company quality standards in all products and services.
- Time Management: Prioritize and manage schedules projects and office systems effectively.
- Accounts Payable/Receivable:
- Process invoices match purchase orders verify approvals and ensure timely vendor payments.
- Generate and send customer invoices monitor accounts for overdue payments and maintain accurate transaction records.
- Administrative Support:
- Answer phones manage walkin inquiries and provide pricing and product information.
- Organize files schedules and office documentation.
- Prepare materials for meetings presentations and events.
- Marketing Assistance (dream skill set):
- Create and manage social media posts.
- Assist with marketing campaigns and creative projects.
- Design PowerPoint presentations and Excel reports.
To succeed in this role you should have:
- Experience: At least two years in a similar role preferably within a related field.
- Technical Proficiency: Strong skills in Excel Outlook and CRM software. Familiarity with basic accounting principles and AP/AR processes.
- Communication: Excellent verbal and written communication skills.
- Organizational Skills: Ability to manage multiple priorities in a fastpaced environment.
- Creativity: A flair for design and marketing support is a bonus!
- Professionalism: Positive attitude discretion with sensitive information and a teamplayer mindset.
- A supportive and collaborative work culture that values every team member.
- Opportunities to grow and learn across diverse responsibilities.
- A chance to make a meaningful impact in a creative and dynamic industry.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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