Assistant Manager Senior Executive - Administration
Assistant Manager Senior Executive - Administration
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Job Description
Responsible for the daytoday functions of the Administration department including but not limited to Security Maintenance of technical equipment (CCTV UPS Air Conditioning) Housekeeping Pantry and Cafeteria Services.
Carry out Planned Preventive Maintenance (PPM) as per the schedule reviewing checklists and conducting technical audits at regular intervals.
Periodically inspect logbooks checklists and PPM schedules for better management.
Track vendor payments ensuring timely billing for all service partners.
Procure materials and process invoices promptly following the Procurement Policy.
Prepare and maintain MIS for the department tracking expenses vendor performance and operational efficiency.
Manage travel arrangements for employees including flight bookings accommodation and ground transportation.
Coordinate with travel vendors to ensure costeffective and seamless travel planning while adhering to company policies.
People management skills for dealing with contractual/thirdparty vendor employees.
Maintain and update the Fixed Asset Register reconciling with Finance on a halfyearly basis.
Manage issuance of Access Cards and maintain the Access Control System.
Collaborate in various administrative tasks as required.
Qualifications :
4 to 5 years of relevant experience in Facilities Management Office Administration and Travel Management in a corporate environment.
Computer proficiency: Word Excel Outlook PowerPoint.
Graduate/Postgraduate in any stream (Hotel Management graduate preferred).
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
