Publications Secretary for Lancer Media Group 30 hours12 months
Publications Secretary for Lancer Media Group 30 hours12 months
Posted on :
05-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-04-2025
Job Description
Essential Duties And Responsibilities
Other duties may be assigned. Reports to the publications director for management of the publications operations. Assists in meeting the various students needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings prepares agendas reserves facilities and schedules catering. Participates in the publications annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances student payments (for travel expenses events etc. reimbursements credit card statements and reconciliation of cash advances. Liaises with thirdparty vendors as needed. Provides general oversight for publications student workers coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences collecting travel documents releases and payments from students booking airfares with the university travel agent hotel accommodations meal stipends etc. Coordinates pretrip meetings and agendas briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an uptodate live budget spreadsheet accessible to the publications director and department chair reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with uptodate information (i.e. student ID numbers positions on staff permanent addresses contact information etc. updating their personnel files. Handle the advertising accounts for the campus publications work with the advertising manager to maintain the advertising schedule secure advertising vendors and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers promotional events publication distribution events workshops meetings banquets etc. with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos videos or PDFs for Marketing & Communication publications archived photos for departments and offices). Schedule and manage photography with university colleges schools departments and athletics for campus publications as needed. Organize the program schedule of publication dates meetings travel and events. Sends out information about the publications to prospective students (i.e. email blasts scholarship and publication staff applications). In conjunction with department efforts Maintains a database of recruiting efforts with prospective students (i.e. inquiries applicants accepted enrolled). Assists with the coordination of meetings events and digital updates for the Public Relations Student Society of America and Lancer Public Relations.
Other duties may be assigned. Reports to the publications director for management of the publications operations. Assists in meeting the various students needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings prepares agendas reserves facilities and schedules catering. Participates in the publications annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances student payments (for travel expenses events etc. reimbursements credit card statements and reconciliation of cash advances. Liaises with thirdparty vendors as needed. Provides general oversight for publications student workers coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences collecting travel documents releases and payments from students booking airfares with the university travel agent hotel accommodations meal stipends etc. Coordinates pretrip meetings and agendas briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an uptodate live budget spreadsheet accessible to the publications director and department chair reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with uptodate information (i.e. student ID numbers positions on staff permanent addresses contact information etc. updating their personnel files. Handle the advertising accounts for the campus publications work with the advertising manager to maintain the advertising schedule secure advertising vendors and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers promotional events publication distribution events workshops meetings banquets etc. with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos videos or PDFs for Marketing & Communication publications archived photos for departments and offices). Schedule and manage photography with university colleges schools departments and athletics for campus publications as needed. Organize the program schedule of publication dates meetings travel and events. Sends out information about the publications to prospective students (i.e. email blasts scholarship and publication staff applications). In conjunction with department efforts Maintains a database of recruiting efforts with prospective students (i.e. inquiries applicants accepted enrolled). Assists with the coordination of meetings events and digital updates for the Public Relations Student Society of America and Lancer Public Relations.
Employment Type
Part-Time
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
