Development Manager College of Arts and Sciences

Duties and Responsibilities:

Development Management and Outreach

• Identify research cultivate and solicit prospects to build a portfolio of Presidents Club donors the universitys leadership giving society with annual gifts of at least $1500 and donors under that threshold; assist in the identification of prospects with major gift capacity.
• Manage the Deans Leadership Fund including management and stewardship of the Deans Leadership Circle and production of quarterly Deans Leadership Circle Newsletter working closely with the central Office of Annual Giving to include esolicitations direct mail telefunding online giving and class gift programs includes creation and of programs.
• Strategize with the senior director to determine best outreach and engagement strategies including social media platforms; coordinate with the central Office of Alumni Relations to maximize engagement specific to alumni.
• Travel locally and outside the San Diego area to meet with donors and represent CAS at alumni events as needed.
• Plan and execute donor cultivation events both on and off campus.
• In conjunction with the senior director execute and manage a thoughtful and comprehensive stewardship plan for all levels of gifts to CAS; draft acknowledgement letters including on behalf of CASs dean.
• Work collaboratively with CAS Marketing and Communications staff to ensure consistent and effective communication and ensure CAS giving pages are up to date and refreshed when necessary.
• In collaboration with the senior director plan coordinate and execute 1012 development trips per year for the senior director and/or CAS dean to include procuring prospect lists from Advancement Services; initiating contact with alumni parents donors and prospects; securing meeting locations and coordinating logistics; preparing and finalizing travel itineraries for national and international travel.
• In collaboration with CAS department coordinators Financial Aid and other respective school areas ensure scholarships are awarded; track the completion of thank you letters to donors on behalf of CASs dean senior director of Development faculty and student recipients when appropriate.
• Fully comply with the universitys prospect management / move management system including the filing of donor/prospect contact reports.

Office Administration

• Provide executivelevel administrative support to the senior director including making travel arrangements preparing expense reports scheduling meetings reserving rooms correspondence photocopying and filing.
• Compile and organize materials for development packets used by the senior director and dean for visits with donors and prospects.
• Proofread and finalize all proposals for donors and prospects; process and report all contributions received directly by CAS.
• Complete gift processing forms verifying CRM database accounts for accuracy; record gifts to departmental tracking system; generate analyze and organize reports; prepare donor research.
• Organize and prepare endowment reports; track select CAS restricted and endowment accounts.
• Assist in managing operating budget; reconcile expense activity prepare Concur expense reports and submit invoices for payment in Workday; inventory and purchase office supplies.
• Analyze data and create presentations for use by the senior director and dean.
• Attend University Advancement meetings/workshops and Faculty Fundraising Committee meetings; take detailed notes and report out on CAS activities as requested.
• Train and direct student workers.
• Other duties as assigned.

Special Conditions of Employment:

Effective June 1 2023 based on CDC guidance the University strongly encourages all campus members to stay up to date with Influenza and COVID19 vaccination recommendations. For more regarding information USDs COVID19 protocols please visit sandiego/onward.

Background check: Successful completion of a preemployment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Minimum Qualifications:

• Bachelors degree required.
• Three years experience in development marketing and/or administrative experience.
• Must have excellent written and oral communication skills; requires command of the English language including AP writing style and standard grammar spelling punctuation syntax and proofreading skill.
• Must possess strong organizational and time management skills; meet assigned deadlines.
• Need to be flexible within a fastpaced professional setting; able to handle multiple tasks well and calmly shift priorities between competing projects.
• Thorough knowledge of Microsoft Office applications including but not limited to Word Excel and PowerPoint.
• Must have the ability to learn and to use specialized USD database software including CRM and tracking platforms. Must be willing to be trained in the use of other software applications as required for the job.
• Willingness and ability to occasionally work evenings and weekends; willingness and ability to travel.

Preferred Qualifications:

• Five years experience in development marketing and/or administrative experience.
• Proven record of accomplishment in developing and managing administrative systems.
• Proven record of accomplishment in cold calling and success securing persontoperson appointments.
• Foreign language desirable.

Performance Expectations Knowledge Skills andAbilities:

• Commitment to working as a member of a team and collaborate with colleagues.
• Strong sense of integrity and ethical conduct.
• Cultural competency and sensitivity a must; ability to understand different cultural contexts and viewpoints demonstrate respect for others adapt to different cultural settings; and accept cultural differences.
• Must have the ability to work independently be able to exercise good judgment and provide supervision to support staff.
• Must possess exceptional critical listening and thinking skills; remain calm under pressure; discern problems and facilitate resolutions.
• Must have a positive attitude and professional demeanor enthusiasm for the job and a sense of humor show maturity and take responsibility.
• Ability to establish credibility and rapport with the dean diverse faculty staff alumni volunteers and current and prospective donors.
• Ability to motivate create a sense of urgency and gain commitment with prospective donors.
• Entrepreneurial creative selfstarter oriented toward action and results.
• Ability to set and meet goals.
• Must have the ability to act with tact and diplomacy and be able to handle confidential information with discretion.
• Knowledge of USDs policies and procedures.

Hours: 37.5 hours per week

Closing date:Open until filled