Arts and Entertainment Associate

Fair Oaks Recreation & Park District

ATTENTION:

Seeking a friendly professional selfmotivated Arts and Entertainment Associate to coordinate arts and culture programming for the new division of the Fair Oaks Recreation & Park District. This position requires an enthusiastic and flexible applicant. The job may include weekends evenings and afternoons. Therefore only interested and committed applicants should apply.

Job Summary:Under the direction of the Arts & Entertainment Manager the Arts and Entertainment Associate assists in administering activities to benefit the arts & entertainment division with a focus on planning and overseeing daily organizational duties including accurately upload and manage data on multiple platforms creating and implementing arts & culture classes for all age groups along with program evaluation and performance measures. Additional duties include volunteer recruitment and engagement marketing graphic design research and other responsibilities. Additionally the Arts and Entertainment Associate will assist in liaising with teaching artists/instructors and implementing classes at the District and partner sites while providing the highest customer care. This position would be responsible for completing their assigned tasks specific to the job accurately and independently while maintaining the confidentiality and a professional demeanor in all aspects of their work. The work schedule will vary and hours are not guaranteed weekly or monthly. Incumbent(s) must be available to work evenings and weekends.

Hours: Approximately 1520 hours per week (varies depending on class schedules some weeks might be up to 40 hours)

Essential Functions:

The following duties are typical for this classification. However incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices:

• Strong working knowledge of digital administrative tools including Microsoft office Suite PowerPoint Adobe Acrobat general knowledge of Canva Activity Messenger/Constant Contact Survey Monkey along with Understanding of CivicPlus website updates and SmartRec registration software a plus.
  
• Organize and implement multidiscipline arts education programming for participants of all ages and abilities to support the District and division goals.
• Build and maintain relationships with local artists cultural organizations and community members to enhance program offerings and community involvement.
• Promote arts programs through various channels including social media community newsletters and local media outlets.
• Organize and participate in community outreach activities to raise awareness and increase participation in arts programs.
• Assist the A&E Manager in the planning and of the grand opening of the new performing arts center.
• Maintain accurate records of program participation feedback and financial transactions.
• Provide support for other district events and activities as needed
• Monitor and evaluate program effectiveness adjusting as needed to ensure highquality experiences for participant
• Schedule and contract teaching artists/instructors and disseminate timeline
• Coordinate all program delivery supplies and setup.
• Participate in weekly and quarterly staff meetings
• General office data entry and computer support
• Provide support for the Arts & Entertainment Manager
• Perform onsite program / instructor / event evaluations and compile reports.
• Perform a variety of clerical and administrative duties as needed.
• Maintain a weekly schedule of duties performed a daily journal and weekly reports
• Promote and enforce safety procedures; render first aid and CPR if certified as required
• Use strong customer service and interpersonal skills during public contact during activities
• Act as Department representative to residents community groups private businesses and others concerning questions problems concerns and activities in the Arts & Entertainment division.
• The PartTime Arts & Entertainment Associate may perform other essential and nonessential duties as assigned.

Job Requirements:

• Ability to work independently while exercising responsible judgment and initiative.
• Work in a team environment
• Maintain a high level of quality customer service.
• Excellent oral and written communication skills are necessary including knowledge of basic office equipment and computer programs such as Microsoft Word Excel Outlook and PowerPoint.
• Ability to lift fifty pounds 50 lbs..
• Strong organizational and time management skills.
• General knowledge of arts and culture programs.
• General knowledge of program organization and implementation.
• Ability to follow oral written and demonstrated instructions.
• Ability to establish and maintain effective communication and working relationships with your supervisor other employees participants and the public.
• Initiative and willingness to learn with a strong desire for continued learning and an interest in arts recreation and activity planning is required.

Knowledge Skill and Experience:

Knowledge of various activities and classes art inspired or recreational programming for all ages including facility and materials use; techniques principles and procedures used to deliver highquality artsinspired recreation programs.

1. Minimum Education required: High school diploma or general education degree (GED); and/or six months of related experience and/or training in art education program or recreation experience activities A background or education in art arts education or a related field or equivalent combination of education and experience is desired.

1. Minimum Experience required: Knowledge of recreation and arts education offerings in a community setting.

1. Other requirements: All applicants must be fingerprinted and pass a preemployment background check. Reliable transportation to and from work.

Language Skills:

Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in oneonone and small group situations to customers clients and other employees of the organization.

Mathematical SKILLS:

Ability to add and subtract twodigit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money and weight measurement volume and distance.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates Licenses Registrations:

Must possess and maintain a valid California class C drivers license proof of personal vehicle insurance and a satisfactory driving record are required. At the option of the appointing authority persons hired into this class may be required to either possess at entry or obtain within specified time limits designated licenses certifications or specialized education and training relevant to the area of assignment.

Computer SKILLS:

To perform this job successfully an individual should have knowledge of Adobe Acrobat and the Microsoft Office Suite of products and possess typing skills of at least 4050 wpm. Knowledge of basic office equipment should include Internet and email copy and fax machines postage meter telephone and answering machine.

Physical and emotional DEMANDS:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

While performing the duties of this job the employee is regularly required to sit and frequently required to talk or hear. The employee is occasionally required to stand; walk; use hands to finger handle or feel; reach with hands and arms; climb or balance; stoop kneel crouch or crawl and talk or hear. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Exposed to dust noise machinery moving objects and other vehicles. Performs simple and power grasping pushing pulling and fine manipulation. May be exposed to constant vibration of equipment for prolonged periods. The position also requires near and far vision when inspecting and performing work activities operating vehicles tools and equipment and preparing paperwork and reports. Performs heavy physical labor such as lifting (up to 3050 pounds) carrying heavy objects and using a shovel and other equipment to dig. Climbs ladder and works at heights. Exposure to fumes dust and air contaminants which may cause eye and skin irritation.

Work ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Typically works outdoors in varied weather conditions with exposure to sun heat and inclement weather. Possible exposure to traffic and other potential hazards. Regularly works inside and maintains District facilities. May be assigned to work weekends holidays and irregular hours based on District scheduling needs. May be assigned to work during emergencies seasonallycaused circumstances or special projects and/or events in varying climate and temperature conditions.

When a recruitment opens for this position an applicant must submit during the application filing period an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application unless otherwise specified in the job announcement. FORPD reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.

SELECTION PROCEDURES:

Initial Selection Review:

The Fair Oaks Recreation and Park District reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. FORPD reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary applicants are advised to thoroughly review the job announcement before submitting their online application materials.

Testing:

Testing for this position or any other position may include but is not limited to the following: written exam practical exam panel interview physical ability test assessment center oral presentation project assignment etc. If a revision is made to a testing component during a recruitment process the assigned recruiter will notify by email all affected applicants.

Americans with Disabilities Act (ADA) Accommodation:

In accordance with the Americans with Disabilities Act anyone who needs an ADA accommodation for the purposes of employment testing should contact the assigned recruiter upon opening of a recruitment.

Withdrawing from Recruitment Process:

Whenever an applicant chooses to withdraw from a recruitment process he/she is required to submit an email notification to the assigned recruiter requesting a withdrawal from the process. The email to the recruiter must include the applicants current phone number.

Questions:

All questions regarding this position should be directed to the assigned recruiter upon opening of a future recruitment. NOTE: The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.

Equal Opportunity Employer:

The Fair Oaks Recreation and Park District is an Equal Employment Opportunity Employer.

APPLICATION DEADLINE: Open Until Filled

INTERVIEWS: If selected interviews will be scheduled through human resources. Candidates must be available to interview between the hours of 8:00am 5:00pm Monday through Friday.

ASSIGNED RECRUITER:

Jennifer Larkin

Administrative Services Manager/Human Resources