Records and Information Technician
Records and Information Technician
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
ABOUT US
Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our people.Local government is organized in a twotier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.
WHAT WE OFFER
Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.
- Defined Benefit Pension Program With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a fulltime employee and includes employermatched contributions.
- Employer of Choice Recognized as the highestranking government employer in Canada and fourth overall among 300 organizations.
- Benefits and Wellness Employees and their loved ones have access to a comprehensive employerpaid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for daytoday products and services.
- Inclusive and Diverse Workforce Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.
ABOUT THE ROLE
Reporting to the Public Works Supervisor Information Managementand under the guidance of the Records & Information Analyst is responsible for assisting in the operation maintenance and support of the Information Asset Management (IAM) program in the Department; providing support to various Departmental IAM initiatives as assigned; providing customized user training and guidance to staff; liaising with all levels of management and staff in the Department; liaising with staff in Corporate IAM Division for the purpose of efficient control of the lifecycle of Departmental records and assisting with designing and developing manual and automated IAM systems in compliance with Corporate IAM policies and standards.
WHAT YOULL BE DOING
- Assists in the initial stages of records evaluation for the Department taking inventories and conducting interviews as appropriate.
- Assists with designing and developing systems solutions based on records and information management business practices and requirements.
- Enters data into the Regions IAM software (e.g. Versatile Enterprise eDOCS) used to track paper and electronic records as required throughout their life cycle.
- Collects inputs reviews and tracks data as required to complete various Departmental IAM projects (e.g. transfers to offsite storage destruction batch preparation records conversions to the Corporate classification scheme records inventories) and reviews for accuracy and compliance with Corporate IAM policy.
- Receives and processes records transfers to inactive storage in accordance with the Regions established records retention bylaw and procedures.
- Ensures that Departmental administrative staff prepare accurate and complete box contents listings of records for storage and destruction.
- Works as part of a multidisciplinary team and contributes to strategic plans implementation plans and ongoing support of Regional information management initiatives within the Department.
- Provides consultation and training to Department staff engaged in implementation of the Corporate Records Classification Schedule and System.
- Attends seminars workshops and training and reviews professional and technical literature to stay abreast of current technologies and developments in the IAM field.
WHAT WERE LOOKING FOR
- Successful completion of a Community College Diploma in Records and Information Management or Library and Information Science or approved equivalent combination of education and experience.
- Minimum three 3 years experience in records and information management systems including demonstrated ability to work independently.
- Valid Ontario Class G drivers license and reliable vehicle for use on corporate business..
- Satisfactory Police Criminal Background Check
- Knowledge and demonstrated ability in corporate core competencies including communication innovation teamwork and collaboration and personal ownership.
- Current knowledge of both hardcopy and electronic records and information management systems.
- Knowledge of government guidelines and relevant Standards Acts and Regulations.
Required Experience:
IC
Employment Type
Full Time
