Office Manager Brussels
Office Manager Brussels
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Job Description
About us
Hanover is an awardwinning communications consultancy that advises enterprises institutions and individuals on building recognition and enhancing reputation.
From our offices across Europe and the Middle East we adopt an integrated approach that connects the dots across channels audiences and issues.
Our collective of smart curious people think differently and live by a shared mission purpose vision and values. These shape how we work not just with our colleagues but with clients and partners too.
Our mission is to rewire communications for impact and harness its transformative power to advocate trailblaze and make a difference.
We do this by igniting and empowering the potential of every individual within our company recognising that each person is a unique spark capable of creating extraordinary impact. We believe that by nurturing and harnessing the collective brilliance of our people we can drive innovation foster an uncommon work culture and make a positive difference to society.
Embracing the complete range of skills and services across the communications spectrum without constraint we create the best outcomes for our clients and deliver worldclass work.
Hanover Communications Brussels is looking for a highly motivated Office Manager to provide office management and administrative support to a growing team.
Hanover Communications Brussels is part of Hanover Group an awardwinning multinational public affairs and corporate communications agency with additional offices in London Dublin and the Middle East.
The Office Manager position offers a great opportunity to support a dynamic engaging team with the potential to develop a successful career in multidisciplined office management. The position is suitable for a professional with a minimum of 2 years experience within office management and/or team administration and with an understanding of the corporate environment in Brussels.
The successful candidate will directly support the senior management team and manage all team administration for the Brussels office. We are looking for someone who has experience in a corporate multinational office environment and is up for a challenge to progress their career.
This role is part time 80 working week) and is on site at our office based in Square De Mees Brussels.
Primary Responsibilities:
- Provide administrative support for the growing team acting as the link between the Brussels office and Londonbased Finance Talent and Marketing teams
- Support the Londonbased Finance and Talent teams with new starter and leaver information this includes organising paperwork and updating with team changes as well as logistical arrangements (e.g. ensure IT equipment and other kit set up for starters)
- Act as liaison with the Finance team on payroll
- Provide support on the organisation of marketing and client events including logistics and on the day support where necessary
- Support the Brussels office marketing plan with the support of the Londonbased Marketing team
- Manage the diaries of senior team members
- Produce PowerPoint presentations agendas and take minutes for internal management meetings and wider team meetings
- Proactively followup with the senior management team on their actions from internal meetings
- Format documents for team members using Microsoft Office tools e.g. PowerPoint
- Staff the reception desk answering the general office phone line and directing calls and enquiries as appropriate
- Book travel for the team
- Manage stationery coffee and client lunch orders
- Build maintain and manage successful relationships with suppliers and building management
- Set up meeting rooms and ensure the office is always presentable
- Support the team with social initiatives and organise teambuilding activities
Key Skills & Experience:
- Highly organised and outstanding written and verbal communication skills
- Fluency in spoken and written English French and ideally Dutch
- Minimum of 2 years relevant experience within team administration office management or operations in a Belgiumbased company
- An understanding of and experience working with Belgian HR & employment law is essential
- Prior experience within a professional corporate environment is essential experience working in a multinational organisation strongly preferred
- Prior experience working within a consultancy or agency environment is desired but not essential
- Excellent grasp of Microsoft Office (Outlook Excel Word PowerPoint).
- Experience working as part of a team
- Motivated dynamic proactive flexible cando attitude and able to work under pressure with a professional attitude
- An interest/knowledge in advocacy or communications is desired but not essential
What We Offer
In addition to a competitive salary your core benefits package will include:
- An annual performancerelated bonus plus additional bonus potential linked to recruitment new business and long service
- 20 days legal holiday (will be prorated for part time hours) plus 5 discretionary days (plus public holidays)
- Private healthcare insurance
Youll also have access to a wide range of opportunities and initiatives including:
- Flexible working policies plus eligibility to apply for a sabbatical after 2 years service
- The Hanover Academy which incorporates training coaching mentoring and reversementoring opportunities to support personal development and career progression across all levels with a generous training budget
- A wellbeing programme featuring (but not limited to) pre and postmaternity leave coaching a working parents group subsidised gym membership LiveSmart sessions on mindfulness sleep etc.
- Our Culture Club with a robust social calendar all year round Trailblazer of the Month award Lunch & Learns quizzes CSR activity and an opportunity to win an Out of Office activity fund
Diversity Equity and Inclusion Statement
Hanover Communications is an equal opportunities employer committed to creating and ensuring a fair inclusive and diverse work environment where all individuals are treated with respect and dignity. We believe that equality and diversity are essential to high performance and a thriving culture.
We maintain a strict notolerance stance against any form of discrimination and harassment ensuring all individuals are treated equitably irrespective of their race ethnicity religion beliefs age sex gender gender identity or expression sexual orientation national origin disability marital or pregnancy status genetic background or any other attribute safeguarded under our company policies or federal state or local laws and legislation.
We want to ensure that our hiring process is accessible. If you need reasonable accommodation for any part of the application process please send an email to with the nature of your request.
We are committed to transparency about how we collect and use your data including ensuring we comply with legal obligations relating to data protection. You can view our data privacy policyhere.
Hanover is part of AVENIR GLOBALs powerhouse of specialist communications consultancies across EMEA and North America. Collectively we rank among the top 15 largest communication firms in the world.
Find out more about Hanover and working for us.
Required Experience:
IC
Employment Type
Full Time
