Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
POSITION SUMMARY:
This position is for an assertive candidate with excellent communication skills who can assist the Program Director with the organizational/clerical duties of the office. The incumbent in this position demonstrates sensitivity to the service populations cultural and socioeconomic characteristics.
Duties and Responsibilities
Administrative Duties
Answer telephones
Responsible for office filing
Orders and monitors supplies and equipment.
Accounts Payable:
Review prepare and process Purchase Orders into the Micro System
Submit purchase orders and invoices to Program Director for approval and signature
Furnish signed invoice to Central Office for payment
Maintain accurate filing of invoice
Interact with vendors
Programmatic & Support Services:
Screen potential clients to determine eligibility for program service
Responsible for data entry in required databases.
Ensures that all clients records are properly maintained in compliance with regulatory requirements.
Collect track and record program fees.
Prepares deposit slip of program fees for verification and deposit by the Program Director.
Provide referral services to clients as needed.
Additional Duties
Communicate any problem/concern of the program to the Program Director in a timely manner
Performs other duties as assigned by the Supervisor
Complete all required training per Regulatory guidelines and other training as requested by the supervisor.
Physical Demands:
The work is usually sedentary but may require long periods of standing walking and /or bending and some light lifting. The work is mostly performed in a secure office setting.
Educational & Experiential Requirements:
High school diploma or GED
Minimum one year experience.
Moderate to strong computer skills specifically in Excel and Microsoft Office Applications
Excellent oral and written communication skills
Reporting to this position: N/A
No Staff
Employment Type
Full-Time
