Workforce Coordinator

• Coordinating meetings and events including preparing documentation presentations and project visuals.
• Organize and attend community events.
• Monitor and update the project management website.
• Coordinate review of project deliverables attending meetings with contractors clients and other stakeholders.
• Review and disseminate incoming deliverables from the contractor client or other stakeholders to appropriate parties for review comment and acceptance.
• Read understand and interpret project and contract documents.
• Create and coordinate project information and documentation with project staff to ensure they have and are working from the most current approved information to support project delivery.
• Work closely with project team to prepare and maintain reports track logs or other documents/deliverables for various project activities and contract requirements.
• Coordinate internal and external communication related to the project between the project manager engineering team management contractors and vendors.
• Engage nearby community organizations elected officials and schools in project area to best leverage contract goals.
• Maintain a high level of professionalism in supporting the teams effort in maintaining the highest level of client satisfaction.
• Exercise responsible and ethical decisionmaking regarding company funds and resources. Adhere to Code of Conduct and related policies and procedures.
• Respond timely to requests made by the project team client contractors and other project stakeholders.
• Acclimate summer interns to project scope and assign tasks as needed.
• Other duties as requested by the project or client.

• Bachelors degree and experience working in a professional environment; work experience may be considered in lieu of a degree.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams) as well as adaptable in using client specific software applications and project management tools.
• Hands on experience using graphic design software such as Publisher PowerPoint and/or Adobe Suite software is a plus.
• Familiarity around the submittal of engineering process of the projects (Safety Quality Engineering etc) desired.
• Advanced experience with scheduling of multiple calendars in MS Outlook.
• Former experience with CTA RTA or local transportation a plus.
• Prior community involvement and/or event scheduling experience preferred.

• Proficient organization and time management skills with the ability to prioritize tasks.
• Demonstrated ability to process and analyze complex information; and able to understand the Big Picture
• Demonstrated ability to exercise sound judgment and make good decisions.
• Good written communication skills including technical writing; including proven skills in taking meeting minutes/notes
• Good public speaking skills and comfortable addressing groups of people; anddisplaying appropriate interpersonal skills; setting personal boundaries; as well as recognizing business relationships and following the chain of commands
• Verbal speaking skills sufficient to speak communicate with varying levels of individuals and convey complete thoughts and messages.
• Literate in technology usage including laptop cell phone tablets copiers scanner and other general office equipment.

• Must have daily reliable transportation and/or means of transportation to the office and project sites.
• Must be available to work evening hours on occasion.

• Usually works in an office setting and may occasionally work in outside weather conditions.
• 2025 local Chicago travel to construction sites event locations.
• Occasionally exposed to wet and/or humid conditions or inprogress construction hazards: fumes toxic chemicals risk of electric shock and vibration.
• Must be physically capable of walking and moving about on the construction sites at event locations and have good handeye coordination.
• Usually works a standard 40hour workweek including daytime evenings and occasionally weekends.
• Sometimes required to work extra hours including weekends to attend community events and meetings impacting the project.

Required Experience:

IC