Executive Assistant To CEO
Executive Assistant To CEO
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Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant
We are seeking a dynamic and highly organized ExecutiveAssistant to support an active entrepreneur investor and activist based in Weston CT. This is a unique opportunity for someone who thrives in a highpaced environment and is ready to take on a pivotal role within our team.
Responsibilities
- Manage the executives calendar schedule meetings and coordinate travel arrangements. Facilitate all meetings so they are seamless including requesting agenda items from meeting attendees sharing the agenda ahead of the meeting arranging virtual and inperson meetings setting up meetings and presentations managing participants/timing of the meeting
- Track and manage ongoing business projects ensuring deadlines are met and objectives are achieved.
- Liaise with internal and external stakeholders across owners professional interests to ensure seamless communication and coordination.
- Anticipate upcoming events and cyclical responsibilities for executive and family monitor the teamwide calendar and plan proactively for team needs aligned to those events
- Coordinate personal and business travel inclusive of flights cars and accommodations
- Oversee and manage the financial reconciliation of all household and professional expenses ensuring accuracy and organization and provide comprehensive support during tax preparation and filing season.
- Assist with property management of houses boats and cars
- Assist with personal projects on as needed basis creating organized plans based on milestones and priorities and frequently updating
- Assist with event planning and logistics for meetings conferences and other gatherings.
- Occasional local errands
Skills
- Prior experience in private residences hospitality or family offices.
- Strong administrative skills with a track record of support
- A selfstarter with an ability to navigate complex organizational structures constantly meeting people across the company that help you solve problems source answers and anticipate needs
- Ability to multitask a must
- Strong aptitude in software applications particularly Google Adobe Microsoft Office Suite (Word Excel PowerPoint).
- Strong communication skills both verbal and written with a professional demeanor.
- Uphold discretion professionalism and confidentiality at all times.
Schedule:
- This role is onsite in Weston CT MondayFriday. This is not a remote or hybrid position.
- MondayFriday 9:00AM 6:00PM with occasional weekends/evenings support as needed.
Required Experience:
Manager
Employment Type
Full-Time
