People and Office Coordinator
People and Office Coordinator
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Job Description
Our Commitment to DE&I
At Moneybox we promote support and celebrate inclusion diversity and equity for all so that everyone can bring their full selves to work. We believe that diversity drives innovation and that if our team is representative of our community of customers we can better support their needs. To ensure our recruitment processes provide an equal opportunity for all applicants to succeed we encourage you to let us know if there are any adjustments that we can make. We are openminded and always willing to go the extra mile to ensure all applicants can present their full self and potential.
About Moneybox
Moneybox is the awardwinning app that helps you turn your money into something greater. Weve brought saving investing homebuying and retirement services all together into one simple app so its easier than ever to achieve your goals and build wealth whatever your starting point.
Job brief
Do you thrive in a fastpaced environment enjoy keeping things running smoothly and have a knack for juggling multiple tasks Were looking for a super proactive and organised People & Office Coordinator to provide an exceptional employee and office experience for our growing 400 person team based in London.
The People & Office Coordinator is essential to ensuring highquality HR administration and an optimal environment for all team members to do their best work. As our People & Office Coordinator you will be part of the backbone of our London office ensuring the daily People & Office operations run seamlessly. Youll also work closely with the wider People function to coordinate a variety of company ceremonies and celebrations.
What youll do
- Responsibilities will include:
- People Operations:
- Onboarding and offboarding: Own and run the endtoend employee onboarding and offboarding process from contract generation and preemployment checks through to righttowork checks and day one welcome.
- HRIS administration: Ensure all new starters leavers and employee changes are accurately recorded in our HRIS.
- Data Reporting: Produce reports from our HRIS and benefits management systems as required.
- HR administration: Draft and send employee lifecycle letters respond to references requests and resolve/escalate employee queries.
- Cyclical internal checks: Support completion of annual employee checks in line with regulatory requirements.
- Benefits administration: Support employee benefits administration and troubleshooting.
- Prepare and share comms to the wider business in relation to People Team and office activities.
- Payroll: Support the payroll process ensuring our Finance team is provided with accurate and up to date employee information.
- Office administration:
- Perform a variety of office tasks such as online grocery orders receiving deliveries support Workplace Tech with IT queries coordinating couriers etc.
- Office supplies: Maintain inventory supplies stationery and office equipment/supplies.
- Office Health & Safety and security e.g. perform first aid and fire marshal duties.
- Documentation: Support the writing and updating of office process documents.
- Greet visitors and handle incoming calls.
- Company meeting and events: Organise and support facilitation of company meetings events and celebrations in or out of the office (or virtual!.
- Assist the Office Manager with daily administrative tasks.
- Please note: This role requires you to work in the office four days per week and one day from home
Who you are
- A driven ambitious individual whos looking to build their career at an exciting fastgrowing company thats trying to make a positive mark on the world.
- Has a high level of integrity with strong commitment to confidentiality discretion and ethical conduct.
- A great communicator who has a passion for their work and the people they work with.
- Strong organisational skills.
- Has a strong bias for action.
- Able to adapt quickly and manage competing priorities.
- #LICS1
Whats in it for you
- Opportunity to join a fastgrowing awardwinning and super ambitious business.
- Work with a friendly team of highly motivated individuals.
- Be in an environment where you are listened to and can actually have an impact.
- Thriving collaborative and inclusive company culture.
- Competitive remuneration package.
- Company shares.
- Company pension scheme.
- Hybrid working environment.
- Home office furniture allowance.
- Personal Annual Learning and Development budget.
- Private Medical Insurance.
- Health Cash Plan (cashback on visits to the dentist & opticians etc).
- Cycle to work scheme.
- Wellhub subscription to a variety of gyms and wellbeing apps.
- Enhanced parental pay & leave.
- 25 days holiday bank holidays with additional days added with length of service.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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