Grants Administrator DOM Channing
Grants Administrator DOM Channing
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1 Vacancy
Job Description
At Mass General Brigham we know it takes a surprising range of talented professionals to advance our missionfrom doctors nurses business people and tech experts to dedicated researchers and systems analysts. As a notforprofit organization Mass General Brigham is committed to supporting patient care research teaching and service to the community. We place great value on being a diverse equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore we invite and welcome applicants from traditionally underrepresented groups in healthcare people of color people with disabilities LGBTQ community and/or gender expansive first and secondgeneration immigrants veterans and people from different socioeconomic backgrounds to apply.
Job Summary
Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest researchonly division within the Brigham and Womens Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics Chronic Disease Epidemiology and Systems Pathobiology. Total annual research expenditures for FY23 were in excess of $49 million and total grantsubmissions was approximately 155. The Grant Administrator is responsible for research administration and grant management activities for the Division. Major responsibilities include assisting Principal Investigators with proposal and budget development for a variety of sponsors and grants management over the complete lifecycle of federal and foundation awards.
This position is responsible for the life cycle management of multiple research groups within the Division.
Qualifications
Principal Duties
Oversees preparation and submission of new competing and noncompeting sponsored research proposals for the division and ensures that all required documentation and criteria are met for a successful submission. Works closely with staff and Principal Investigators to identify all potential costs associated with a proposal.
- Serves as liaison to the Mass General Brigham (MGB) central office and other sponsoring agencies with regard to fiscal and/or administrative concerns.
- Oversee JIT Progress Report Rebudgeting CarryForward No Cost Extension and CloseOut submissions to sponsors upon request and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference.
- Compiles IRB IACUC Human Subjects Research certification and Other Support pages while closely working with administrators at CDNM Investigators and BWH / MGB Staff.
- Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies.
- Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research.
- Interacts extensively with MGB Research Administration/Finance team to ensure compliance with all Hospital government (NIH) and funding agency policies.
- Responsible for ensuring timely creation of new internal account for awarded grants and closing of accounts for completed/ended grants.
- Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures assigning cost centers monitoring compliance with budgets and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting based on thorough understanding of study requirements and funding agencys regulations.
- May be responsible for providing financial support to the Divisions Channing Computer Core (core as defined by the NIH). This Computer Core is comprised of 26 IT professional who support the Divisions IT infrastructure for conducting research and manage approximately 800 users. The Grants Administrator will work closely with the Administrator Computer Core team other grants administrators and the MGB Core Finance team to prepare and submit monthly journal entry and track and maintain the Computer Cores general ledger.
- Assist in the review of the semiannual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy routed for certification and submitted to the Partners central office for completion on time consistent with the Divisions Standard Operating Procedure.
- All other duties as assigned.
Qualifications
Bachelors degree or equivalent; Masters in relevant field preferred.
- Minimum of 3 years of grant management experience required
- Must possess the ability to thrive in a busy highvolume and deadline driven team environment that requires initiative and coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
- Extensive knowledge of program administration guidelines of Federal and nonFederal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms including grants contracts subcontracts cooperative agreements.
- Excellent communication and problem solving skills.
- Must have excellent attention to detail.
- Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying attention to details.
- Ability to resource efficiently.
- Excellent interpersonal/communications (verbal and written) skills and a customer service focus.
- Demonstrated proficiency in Microsoft Office Word Excel and Internet applications.
- Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
- Highly goaloriented selfmotivated and able to work independently as well as in coordination with various teams.
- Willingness to take on new challenges and openness to change.
HOSPITAL WIDE RESPONSIBILITIES:
Works within legal regulatory accreditation and ethical practice standards relevant to the position and as established by
BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and
procedures; fulfills any training required by BWH and/or Partners as appropriate; brings potential matters of noncompliance to the
attention of the supervisor or other appropriate hospital staff.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half PeopleFocused half PerformanceFocused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
