Talent Management Assistant
Talent Management Assistant
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Job Description
Job Description Summary
The Talent Management Assistant will be responsible for data entry and maintenance in University HR systems. They will handle data intake record maintenance and assist in the onboarding of new employees. This role will act as a liaison between Talent Acquisition Student Employment Total Rewards Human Resources Information Systems HRIS Payroll and other university departments. The individual in this role will manage employee records within HR systems provide clerical support for record digitization archival and disposition. They will also offer frontline support to new employees requiring effective communication and customer service skills both inperson and over the phone. Additional administrative or clerical tasks may be assigned as needed. This recruitment has 2 open positions and it will be a fulltime inperson position.
Responsibilities
Data Entry and Intake: Collaborates with Talent Acquisitions Student Employment and Payroll teams to receive verify and enter relevant staff administrator limitedterm student temp and faculty employment source data. Manages data and documentation concerning hiring termination employee status changes and special compensation. Initiates background checks and conducts LiveScan screening as required. Initiates new hire documentation including DocuSign as well as conducting I9 verification to facilitate the new hire onboarding process. Collects and verifies various hiring and personnelrelated documentation to ensure accuracy and completeness. Serves as a point of contact for department administrators; collaborates with them to ensure data validity and track employment data changes Maintains confidentiality and integrity of sensitive personnel information throughout all stages of data handling. Provides administrative support and assistance to streamline document management and data entry procedures. Document/Record Digitization and Maintenance: Provides administrative support for storing documents records and other related materials. Organize and maintain digital records and files in accordance with established protocols.
Required Qualifications
Associates degree and/or 3 years of relevant experience Demonstrated experience in providing administrative support within a professional office setting Proficient communicator consistently delivering clear and meaningful information actively listening and ensuring comprehension among all parties Possesses strong analytical and critical thinking skills with a keen eye for detail facilitating effective communication with diverse groups Excellent time management skills capable of prioritizing tasks efficiently in a fastpaced environment while maintaining composure and focus Upholds discretion and confidentiality at all times Dedicated to fostering diverse and inclusive engagement building relationships based on trust respect collegiality and kindness Skilled in managing difficult or volatile situations and individuals effectively Demonstrates strong organizational abilities and proactive approach in handling multiple tasks Collaborative mindset working effectively with others sharing resources to ensure collective success Experience in business processes and proficiency in data entry
The Talent Management Assistant will be responsible for data entry and maintenance in University HR systems. They will handle data intake record maintenance and assist in the onboarding of new employees. This role will act as a liaison between Talent Acquisition Student Employment Total Rewards Human Resources Information Systems HRIS Payroll and other university departments. The individual in this role will manage employee records within HR systems provide clerical support for record digitization archival and disposition. They will also offer frontline support to new employees requiring effective communication and customer service skills both inperson and over the phone. Additional administrative or clerical tasks may be assigned as needed. This recruitment has 2 open positions and it will be a fulltime inperson position.
Responsibilities
Data Entry and Intake: Collaborates with Talent Acquisitions Student Employment and Payroll teams to receive verify and enter relevant staff administrator limitedterm student temp and faculty employment source data. Manages data and documentation concerning hiring termination employee status changes and special compensation. Initiates background checks and conducts LiveScan screening as required. Initiates new hire documentation including DocuSign as well as conducting I9 verification to facilitate the new hire onboarding process. Collects and verifies various hiring and personnelrelated documentation to ensure accuracy and completeness. Serves as a point of contact for department administrators; collaborates with them to ensure data validity and track employment data changes Maintains confidentiality and integrity of sensitive personnel information throughout all stages of data handling. Provides administrative support and assistance to streamline document management and data entry procedures. Document/Record Digitization and Maintenance: Provides administrative support for storing documents records and other related materials. Organize and maintain digital records and files in accordance with established protocols.
Required Qualifications
Associates degree and/or 3 years of relevant experience Demonstrated experience in providing administrative support within a professional office setting Proficient communicator consistently delivering clear and meaningful information actively listening and ensuring comprehension among all parties Possesses strong analytical and critical thinking skills with a keen eye for detail facilitating effective communication with diverse groups Excellent time management skills capable of prioritizing tasks efficiently in a fastpaced environment while maintaining composure and focus Upholds discretion and confidentiality at all times Dedicated to fostering diverse and inclusive engagement building relationships based on trust respect collegiality and kindness Skilled in managing difficult or volatile situations and individuals effectively Demonstrates strong organizational abilities and proactive approach in handling multiple tasks Collaborative mindset working effectively with others sharing resources to ensure collective success Experience in business processes and proficiency in data entry
Employment Type
Full Time
Key Skills
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