Executive Administrative Assistant
Executive Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 65000 - 70000
1 Vacancy
Job Description
Job Details
Description
Job Title: Executive Administrative Assistant
Department: Administration
FTE/ Benefits Status: Full Time/Benefited
Supervisor: Head of School
Visa Eligibility: Not Eligible
International School of Denver (ISDenver) is an independent school that teaches the curricula and fulfills the highest educational standards of the United States China France and Spain to prepare its students to thrive in a diverse and competitive global society. ISDenver is a prestigious International Baccalaureate World School offering immersion bilingual international education from PreKHigh School and is accredited by the Association of Colorado Independent Schools (ACIS) and participating governments. To learn more about ISDenver please visit our website.
Staff and Faculty members are the cornerstone of our school. In addition to driving the schools operations they must also embody the schools values and believe in the schools mission:
ISDenver Values: Diversity Integrity Compassion Responsibility Perseverance
ISDenver Mission: Our inclusive globally minded community develops highly motivated and academically successful bilingual learners who are interculturally adept and make positive contributions in a complex world.
Position Summary: The Executive Assistant to the Head of School & Senior Administration provides highlevel support to the Head of School (HOS) and the senior administrative leadership ensuring efficient leadership operations of ISDenver. This role manages the HOSs calendar coordinates board meetings oversees key communications and supports schoolwide initiatives and special projects. Acting as a liaison between the HOS and various stakeholders the Executive Administrative Assistant handles sensitive matters with professionalism and discretion. Strong organization attention to detail and the ability to manage multiple priorities are essential in supporting the schools leadership and operational success.
Duties & Responsibilities:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Dont meet every single requirement Studies have shown that people of color and people who do not identify as cisgender men are less likely to apply to jobs unless their experience specifically matches the qualifications. At ISDenver we are dedicated to building a diverse inclusive and authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply. You may be just the candidate we are looking for!
Executive Support to the Head of School (HOS) and Senior Administrative Leadership
- Provides confidential and comprehensive administrative support to the Head of School.
- Works closely with the HOS understanding priorities and anticipating needs proactively providing necessary materials information and reminders to support the HOSs short and longterm initiatives.
- Serves as a liaison between the HOS and various constituencies including board members parents faculty staff students alumni and external organizations.
- Greets visitors including faculty students visitors and board members warmly making them feel welcome answers phones and when necessary promptly and efficiently directs all incoming inquiries to the appropriate party.
- Manages the HOSs calendar schedules appointments coordinates travel and distributes reminders.
- Serves as the primary gatekeeper creating winwin situations for direct access to the HOSs time and office. This includes meetings that may be of a highly confidential nature.
- Provides administrative and logistical support to the HOS and the Admissions and Advancement Teams during Admissions and Fundraising events and other special gatherings.
- Assists in coordinating schoolwide initiatives events and special projects.
- Reviews edits and revises communication on a wide variety of topics related to the HOSs Office including material of a sensitive and confidential nature. Composes and prepares correspondence as needed. This can include handwriting personal messages.
- Adds contact and correspondence information to Advancement databases.
- Attends key meetings (e.g. Senior Leadership Team Board of Directors) prepares agendas updates board portal records minutes and ensures timely distribution of documents; Sets up meeting venues when necessary
- Tracks HOS visits class visits and other engagements.
- Manages the HOSs credit card reconciliation process.
- Maintains electronic files.
Administrative Support for ISDenver Board of Directors
- Manages or facilitates the scheduling of board meetings board committee meetings and other board events.
- Provides administrative support to the Board of Directors and Committee Chairs as needed.
- Coordinates materials logistics and support for all meetings activities and initiatives for the Board of Directors.
- Attends Board meetings and records minutes; obtains approval for minutes from the Board Secretary.
- Maintains board documents in the ISDenver Board portal.
Administrative Support for School Operations
- Provides logistical support for special projects as needed.
- Collaborates with the appropriate Senior Administrative team members during the hiring process for new employees including scheduling interviews and making travel arrangements for candidates.
- Supports event logistics with school departments including inservice days etc.
- Supports the gathering of data through surveys for various purposes.
- Develops and implements efficient administrative systems and processes to improve workflow.
- Ensures professional and timely internal and external communication
- Assists as front desk office support when needed
- Coordinates and runs meetings for all administrative staff across the school to ensure all key constituents are apprised of campuswide and schoolwide events and issues.
- Attends other meetings and seminars.
- Performs school duty assignments (drop off/pick up).
- Other duties as assigned
Qualifications
Knowledge Skills Abilities & Personal Characteristics we are looking for:
We are looking for people who support our mission and values and want to join us in creating a nurturing supportive and caring environment for our students. We take great pride in how much our students love to be at our school and with our staff; a true desire to create an environment where our students are known and cared for is imperative for any candidate. Being kind compassionate and openminded and having a teamfirst mentality are characteristics integral for anyone joining our community.
The ideal candidate will possess the following qualifications:
- Associates/Bachelors degree preferred. Experience can be substituted.
- Ideally seven to ten 710 years of successful experience supporting the work of an executive.
- Proficiency with Google Suite and familiarity with or ability to learn other systems.
- Experience in a school setting.
- Demonstrated comfort operating in a dynamic environment that occasionally requires stepping outside defined roles to support critical business objectives. We value team members who proactively identify ways to contribute across functions and arent afraid to roll up their sleeves to help the team succeed.
The ideal candidate will possess the following characteristics:
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills with the ability to interact effectively with diverse stakeholders.
- Exceptional organizational skills with high attention to detail and accuracy.
- Ability to handle confidential information with absolute discretion.
- Ability to follow an issue through to resolution
- Strong problemsolving skills and ability to independently resolve issues.
- Adaptability to shifting priorities and the ability to multitask in a fastpaced environment.
- Ability to work within budgetary guidelines and process financial transactions.
- Initiativedriven with the ability to manage projects with minimal supervision.
- Flexibility to work evenings or weekends as needed.
- Fluent in English; additional language proficiency is preferred.
Physical Demands/Work Environment:
- Regularly lift and /or move up to 10 pounds.
- Occasionally lift and/or move up to 25 pounds.
- While performing the duties of this Job the employee is regularly required to stand; walk; use hands to finger handle or feel; reach with hands and arms and talk or hear.
- The employee may occasionally be required to bend stoop or kneel.
Location and Schedule: Expected work hours are 7:30am4pm MF. This job does have some remote work flexibility. However all employees must be based in the Denver CO area.
Benefits (please see ISDenver benefits summary information here:
- Generous Time Off:
- Paid leave for all fulltime staff: Thanksgiving break 3 days) winter break 2 weeks) 4th of july week 1 week)
- Year Round Administrative staff: FTO accrued starting first day of work 20 days FTO/year as base FTO
- FTO encompasses most time off such as sick personal and vacation time
- Cigna Medical Dental and Vision insurance with significant school contribution to Medical and Dental
- Employerpaid Life Long and ShortTerm Disability Insurance Life Insurance and AD&D
- Supplemental insurance is available through Colonial
- Employer contribution to 401k regardless of employee participation
- Partial tuition remission and discounted cocurricular clubs for children enrolled at ISDenver.
- Discounted summer and break camps for children of fulltime staff (ISDenver enrollment not required).
- J1 visa sponsorship.
- Relocation allowance.
- Free daily lunch.
- Professional Development opportunities.
- Staff appreciation and cultural celebration events.
- ...and more!
Interviews: Candidates selected for interviews will be contacted directly. Interviews may be conducted in person by telephone or via video conferencing. Only applicants to be invited for an interview will be contacted; no phone calls or emails please. ISDenver does not consider nor save information sent for nonposted positions.
Notes:
- Job descriptions are not intended to be an exhaustive list of all duties responsibilities or qualifications associated with the job.
- All employees are required to undergo at minimum a Colorado Department of Human Services required background check prior to employment. Certain positions may require more extensive background checks.
- Racism misogyny classism ableism homophobia and transphobia do not represent the values of ISDenver and will not be tolerated.
ISDenver celebrates diversity and values the strengths that come with having a diverse community. People of color LGBTQIA candidates and people from other historically marginalized communities are strongly encouraged to apply. ISDenver is an equal opportunity employer and does not discriminate on the basis of race color ethnicity religion age sex sexual orientation gender identity or expression physical or mental disability or any other characteristic protected by law.
Employment Type
Unclear
