Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant is a fulltime position in NBCUniversals Technical Operations organization and provides administrative support to the SVP Media Operations. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team and site engagement activities. This position has visibility to the Technical Operations leadership team; professional communication and presence are essential to the role.
Essential Responsibilities:
- Proactively managing/coordinating daily schedule/calendar expenses contacts travel arrangements meetings (internal and external) conferences and seminars for the team leader
- Demonstrates leadership to maintain credibility and trust with management staff.
- Determining the importance of meeting requests and schedule; accordingly demonstrate flexibility patience and persistence in routinely rescheduling meetings.
- Manages complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars and anticipating problems and conflicts in advance.
- Responsible for excellence in complex meeting/event preparation (AV room scheduling telepresence events etc. setup and followup including preparing presentations /agendas/materials documenting notes and coordinating followup items to completion arranging for food/drink.
- Manage expense policy including team approvals reimbursements and expense reports for team leader in accordance with established policy guidelines track expenses and followup in timely manner.
- Managing general office and administrative tasks including ordering of miscellaneous supplies renewing memberships and subscriptions managing distribution lists photocopying faxing deliveries etc.
- Creating and editing presentations agendas spreadsheets communications databases and reports
- Participating in meetings take notes and disseminate information to relevant stakeholders.
- Responsible for drafting and editing correspondence.
- Managing special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team.
- Performing other duties as assigned
Qualifications :
- Minimum of 8 years experience in an administrative support role.
- High School diploma or GED required.
- Track record of proactively managing/coordinating daily schedule/calendar expenses contacts travel arrangements meetings (internal and external) conferences and seminars for the team leader with minimal error.
- Ability to work with and maintain confidential information.
- Ability to multitask and handle competing priorities for multiple executives.
- Manages stressful situations and can execute well under high pressure situations
- Expertise in Microsoft Office programs including Outlook Word Excel and Teams. Advanced knowledge of PowerPoint a plus.
- Strong interpersonal skills including a professional phone manner email etiquette and inperson presence.
- Experience taking detailed notes extracting action items following up with stakeholders and overseeing general team programming needs.
- Ability to understand priorities and adjust meetings and content appropriately.
- Knowledge of all basic office equipment required.
Required Characteristics:
- Prior experience supporting a leader working across different time zones.
- A selfstarter who is organized with strong decisionmaking capability ability to follow through without supervision.
- Adaptable to various competing demands and demonstrate the highest level of customer service and response.
- Superior organizational and administrative skills with the ability to multitask and prioritize work.
- Forward looking thinker who actively seeks opportunities and proposes solutions.
- High degree of professionalism and the ability to interface well with internal stakeholders.
- Demonstrates ability to work on a team and willingness to give assistance to coworkers in other areas.
- Must be able to maintain department business with the utmost confidentially.
- Excellent organizational analytical and administrative skills together with developed interpersonal skills telephone manner and attention to detail.
- Highly resourceful teamplayer with the ability to also be extremely effective independently.
Additional Requirements:
- Hybrid: This position has been designated as hybrid contributing from the office a minimum of three days per week.
- This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $75000 $90000 (Not bonus eligible).
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
