Administrative Business Partner I - Hourly Finance Org

Were seeking an Administrative Business Partner to provide support to 3 executives simultaneously including our VP of Investor Relations & Treasury VP of Corporate Development and VP of Workplace. In this role youll play a crucial part in keeping the team organized motivated and operating efficiently. Your responsibilities will include managing complex global schedules nurturing internal and external relationships and excelling as a detailoriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands all while handling confidential and sensitive matters with the utmost discretion.

What youll do:

• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges.
• Manage complex calendaring with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
• Support executives with managing team meetings agendas draft presentation decks action items and accountability and meeting notes.
• Log notes from investor meetings in CRM tool each quarter to ensure proper documentation of investor communications and ability to prioritize future investor meeting requests.
• Coordinate executive/senior leader travel coordination including investor roadshows and conferences hotel accommodations and transportation; coordinate travel for the executive/senior leaderships team and process VISAs and assist with Passport renewals when needed.
• Book complex travel arrangements and complete expense reports.
• Coordinate onboarding plan for executives new hires and schedule training and meet & greets.
• Participate in staff meetings monitor tasks progress stay engaged in Slack channels and act as the primary liaison between the leaders and their teams.
• Improving team meeting scheduling including staff meetings allteams gatherings crossfunctional meetings with other leaders in the company and highpriority meetings while actively monitoring the daily calendar to identify and resolve conflicts.
• Create process and reconcile purchase orders and expense reports for the executives/senior leader and work with accounting to address any discrepancies. Own relationships with vendors to manage renewals and invoices.
• Work closely with Global Events Manager and external vendors to facilitate seamless virtual events (e.g.: all hands webinars earnings calls conferences etc.
• Take charge of the leaders employee morale recognition and travel budgets and coordinate events.
• Ensure all org communications channels are up to date.
• Work collaboratively with other administrative business partners to ensure business needs are being met in the most efficient way possible.
• Provide backup support coverage for executives when neededServe as positive representation of Pinterest on behalf of executive both internally and externallyEngage regularly with highprofile external stakeholders ensuring all interactions are conducted with the utmost professionalism and reflect our companys values and standards.
• Ability to attend and support on/off site meetings team morale all hands etc. events.

What were looking for:

• 4 years of administrative experience including 2 years supporting VP and Director level executives.
• Outstanding organizational skills acute attention to detail ability to handle multiple tasks in a fastpaced and timesensitive environment
• Proactive and selfdirected capable of taking ownership of tasks even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite Slack Workday Expensify Navan and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Solid track record of handling confidential information with the utmost integrity.
• Bachelors/Masters degree in a relevant field such as Business Administrative or equivalent experience.

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

InOffice Requirement Statement:

• We let the type of work you do guide the collaboration style. That means were not always working in an office but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for inperson collaboration up to 3 times per week and therefore needs to be in a commutable distance from our office in San Francisco. The inoffice expectation could vary from week to week so flexibility is needed for this position.

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At Pinterest we believe the workplace should be equitable inclusive and inspiring for every employee. In an effort to provide greater transparency we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location travel relevant prior experience or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be foundhere.