Investment Banking - Business Assistant all genders
Investment Banking - Business Assistant all genders
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Job Description
This is an opportunity to support at a senior level within this fastpaced environment. If you have a solid EA background working with senior stakeholders gained in an office environment and able to demonstrate an advanced Assistant skillset apply for this role! Its a great chance to demonstrate your strong degree of flexibility given the demanding nature of this role. Additionally you should have a high degree of confidentiality strong work ethic good time management resourcefulness diligence and a strong business and client deliverable focus.
As a Business Assistant within our Investment Banking team you will have the opportunity to showcase your strong administrative skills in a dynamic and fastpaced environment. Your role will be diverse and will require a high level of confidentiality and a strong work ethic. You will be supporting various lines of business adapting to the changing needs and demands of the role. We value your solid PA background and flexibility and we look forward to seeing you thrive in this challenging role. This is an inoffice role 5 days a week.
Job responsibilities
Perform executive diary management & complex travel arrangements (end to end) and
within line of business policy: coordination of flights trains check in VISAs
accommodation and ground transportation planning. Manage a multitude of frequent
changes at short notice and prepare travel itineraries.
Manage internal/external meetings conference calls.
Partner with relevant groups to execute travel and entertainment booking and enable
expense processing within policy. Escalate and enforce all CIB/Firmwide T&E policies
with their team including receipt requirements and timely handover of required
information
Use internal systems complete accurate data entry (Concur eSource Travel Portal
iMeet/iMemo Microsoft Teams Zoom OMD & Cross Boarder).
Understand political landscape/key people within the organisation.
Act as an integral partner to the business and able to understand group priorities
independently.
Cover group mentality and strong team work ethic with a high degree of flexibility.
Perform general administration duties (room bookings filing photocopying stationery
and business card ordering).
Partner with all assistants across the CIB group to provide backup coverage during
planned/unplanned absence sporadically.
Support adhoc project work distribution list owner/management org chart updates etc.
Required qualifications capabilities and skills
Professional client handling and relationship building with all clients Bankers and
Business Assistant cover groups across front office cover groups.
Full competency in diary management can apply good judgment and has an understanding
of competing priorities.
Awareness of expense systems and cost control initiatives e.g. can champion expense
policy process expenses in a timely manner.
Excellent telephone manner; polished professional approach calm and composed manner
ability to work in a pressured environment and partner effectively with peers.
Exhibits a positive common sense constructive attitude to drive stakeholders schedule
and help manage time effectively.
Can follow up without prompting and keep one step ahead of arrangement and
requirements displays good use of initiative and follow through to completion.
Has a high level of attention to detail and delivers high quality results.
Has an understanding of the culture of Investment Banking.
Is driven and can manage expectations through communicating proactively and often
across different hierarchies.
Bilingual: Fluent German / excellent English
Strong proficiency in Microsoft Office.
Employment Type
Full-Time
