Business Services Financial Specialist

Department

Compensation

General Description/Primary Purpose

This position provides accounting services to support multiple business units within Business Services. Services provided include financial statement preparation and analysis inventory control and reconciliations journal voucher processing cash control reconciliations and deposits tracking of contract deliverables for multiple revenue generating contracts departmental recharges and external customer billing and A/R management. This position also serves as backup for customer service in the front office. This position is the only one providing these services and acts as direct backup to the Budget Coordinator. Position requires the ability to analyze business situations and to independently develop recommendations and solutions to mitigate risks and improve business controls and reporting of financial results.

Job Functions

• Monitors and maintains the Business Services departmental budget and purchase orders for Administration Postal Services PayforPrint Convenience Copy Bookstore Food Service ID Card Office Retail Leases snack and beverage vending and project accounts.
• Provides ongoing financial analysis of business unit budgets and advises/facilitates unit managers and other administrative staff in making corrections and adjustments as required and facilitates coordination with the Director Associate Director and Controllers Office.
• Develops and maintains financial reports used on a monthly and quarterly basis for management of all Business Services business units and reporting to university administration.
• Reconciles physical inventories with the general ledger develops and maintains reports and recommends operational policies and procedures to track activity and identify variances.
• Manages invoicing processes and receivable collection for thirdparty contractors.
• Process general budget ledger journal entries requisitions change orders and direct pay.
• Assists in the preparation of annual budgets gathers data and provides other pertinent information as required by the Director and Associate Director of Business Services.
• Assists in the development and preparation of cost studies and special reports as required.
• Assists as the department expert for financial management systems including support to Business Services administration and business units.

Marginal Functions

• Monitors contract deliverables for all contracts.
• Monitor construction project spending.
• Assist front office staff in serving customers during peak periods.
• Other duties and committee service as assigned.

Departmental Requirements

• Experience in Higher Education or Government preferred.
• Experience with Workday preferred.

Required Qualifications:

A Bachelors degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Required documents to be uploaded:
1. Cover Letter
2. Resume
3. Three Professional References to contact (including name contact phone number and/or email address)

Statement(s) of Understanding

This position requires a background check. In conjunction with the Universitys policy this position may also require a credit check.

The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore the incumbent must promptly report allegations of sexual misconduct sexual violence and child sexual abuse by or against any student employee contractor or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

In 2020 the University of North Florida UNF received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity HEED Award the only applicationbased national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida UNF is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment we strive to attract students faculty and staff from a variety of cultures backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information race color religion age sex disability gender identity/expression sexual orientation marital status national origin or veteran status in any educational employment social recreational program or activity that it offers. In addition UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated engaged citizens.