Executive Assistant to the CEO

EXECUTIVE ASSISTANTTO THE CEO

Phoenix Suns Phoenix Mercury Valley Suns and PHX Arena

Player 15 Group

Phoenix Arizona

Job Summary:

Player 15 Group includes several companies and many different departments that support the Phoenix Suns Phoenix Mercury Valley Suns and PHX Arena.

Would you like to win championships and create sustained success Player 15 Group is looking for individuals that are committed to pursuing excellence and be part of creating memorable experiences.

We are seeking an experienced and highly motivated individual to join our team as anExecutive Assistant to the CEOwith the Player 15 Group. This position will be responsible for performing high level administrative tasks and project coordination for the CEO and other CSuite Player 15 Group stakeholders. This includes but is not limited to answering phones scheduling managing complex calendars planning coordination and preparing for internal and external meetings/events and being a key communication liaison. If youre ready to join a people first culture and curate memorable moments we want to hear from you!

What Will You Do:

• Serve as a point of contact between the CEO internal departments stakeholders ownership league officials sponsors and media
• Draft communication reports and presentations on behalf of the CEO.
• Make decisions on areas of responsibility with limited supervision including management of vendors representation of the company at various events and purchase of department equipment.
• Research and compile briefing materials on industry trends team performance sponsorship opportunities and branding initiatives.
• Accurately manage various administrative processes like scheduling travel for leadership through the company system; timely processing of expense reports; and maintaining an inventory of department supplies.
• Manage and resolve scheduling conflicts prioritize calls emails and requests for the CEOs time prepare meeting agendas take detailed notes and ensure followup on action items.
• Organize hospitality arrangements for the CEO Csuite leaders team owners and guests managing logistics for events game days and highlevel engagements.
• Efficiently obtaining signatures scanning/saving/ organizing documents and distributing all key documents.
• Serve as a key driver of company initiatives by actively participating in committees supporting training efforts and providing backup for other executive assistants.
• Take ownership of special projects ensuring they are executed effectively while also maintaining composure when direction and priorities change.

What We Need From Our Executive Assistant to the CEO:

• This role engages with and may represent senior company leaders demanding a high level of professionalism and discretion with confidential information.
• Be detailoriented proactive and capable of independent work.
• Exhibit strong verbal and written communication problemsolving and organizational skills.
• Effectively create reports presentations and communications for diverse audiences.
• Prioritize tasks adapt to changing demands and remain composed under pressure.
• Proficiency in MS Office especially Outlook PowerPoint Excel and Word.
  
  

Experience/ Education Requirements:

• Required:
  • At least 5 years of experience assisting supporting and working alongside a senior level executive
• Preferred:
  • Experience working with multiple senior executives or csuite leaders
  • 5 years of experience planning/scheduling across internal & external resources and locations
  • Prior experience in sports and entertainment industry

What You Can Expect:

The work environment characteristics described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Flexible schedule to include weekends evenings and some holidays to meet business needs
• Ability to transit throughout the arena for long periods of time
• Occasional travel from time to time for professional development
• This position works mainly indoors removed from extreme weather; exposure to weather is <10
• Must be able to carry on a professional conversation via phone and inperson
• Ability to read write & speak in English
• Wide range of fulltime benefit options including
  • Medical Dental and Vision coverages
  • Life and Disability options
  • Vacation sick and holiday leave programs
  • Inarena work requirements with the potential of hybrid schedules based on each role and departments
• Perks:
  • Discounts at Fanatics Team Shop
  • Tickets available for Phoenix Suns Phoenix Mercury and Valley Suns
  • Visit ourCulturepage learn more about our culture and work environment

Player 15 Group is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race color religion sex national origin age sexual orientation gender identity gender expression veteran status or disability.

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

For questions about this career opportunity please contact our People & Culture Recruiting team

Required Experience:

Chief