Associate Director Accounting
Associate Director Accounting
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$ 100270 - 156421
1 Vacancy
Job Description
Job Summary
Essential Job Functions
Serves as the accounting and finance expert to the Director of Finance and Controlleron projects and initiatives with strategic importance to the organization.
Provides leadership and direction to theTreasury and PayrollUnitsin accordance withthe overall strategic direction of the Finance Department.
Monitors cash receipts to ensure cash receipts policies are followed deposits are appropriately endorsed and deposited on a timely basis.
Monitors cash flow issues related to LAHSA operating costs and ensures adequate cash balances are on hand to meet current obligations.
Oversees the submission of timesheets and the processing of payroll.
Reviews payment requisitions for administrative expenditures.
Distributes interest earnings on quarterly basis if any to theappropriate grantsand ensures earnings are either reprogrammed or returned to grantor based on grantors requirements.
Develops forecasts of cash use for LAHSAs operating costs and ensures that adequate cash balances aremaintainedin each managed grant or fund to meet operating requirements.
Oversees the generation of monthly cash reportsto support management and LAHSAs board of commissioners.
Prepares cash flow projections and notifies the Controller of any issues that may arise during the year.
Oversees the cash disbursement process ensuring compliance with LAHSA requirementsregardingcash management by grant.
Oversees the renewal andutilizationof credit line and ensures uses are consistent with LAHSA policy and procedures.
Oversees the maintenance and reconciliation of Due To/Due From accounting for use of credit line monthly.
Supervises bank statement reconciliations and investigatesdiscrepanciesadvisingDirector of Finance and Controllerof any unresolved discrepancies.
Reviews General Ledger and Trial Balance reports monthly.
Ensures the accuracy of MIP Abila Accounting software data including the review ofrevenue and expenditure allocation to grants andmakescorrections as.
Assistswithcloseout procedures for all LAHSA grants to ensure all eligible expenditures have been reimbursed all cash has been requested and receivedin a timely manner and all savings have beenidentifiedand reported to the grantors.
Assistsinthe preparation of the yearend financial statements and closing journalvoucherstransactions.
Assistsauditors and grant monitors during annual financial audits.
Serves as a liaison to independent accountants and grantors on cash and bank statement reconciliations as needed.
Assists with the definition and framing of complex multidimensional issues and helps to develop timelines processes as well as procedures for decision making.
Fosters strong customer service orientation within the department and across the organization with a strong resultsoriented focus on motivating staff and holding them accountable to meeting key performance indexes and deadlines.
Enables a positive work environment emphasizing respect for individualshigh standardsof qualityinnovationandteamwork.
Facilitates the ongoing learning wellbeing professionalsatisfactionand development of staff through training work assignments increased responsibility/autonomy and mentoring of the administrative and program accounting section managers.
Participates in overseeing the maintenance of an automated fund accounting systemin accordance withGenerally Accepted Accounting Principles and applicable federal State County and City regulations.
Works collaboratively with Associate Director of Budgetand Financial Planning Associate Director of Grants Managementand Complianceas wellas the Funding and Allocations teamto ensure accounting issues affecting cash are resolved ona timelybasis.
Implements andmaintainsinternal controls and accounting procedures in compliance with LAHSAs policies and procedures.
Provideand/or supervisefinancialtechnicalassistant
Serves as the accounting and finance expert to the Director of Finance and Controlleron projects and initiatives with strategic importance to the organization.
Provides leadership and direction to theTreasury and PayrollUnitsin accordance withthe overall strategic direction of the Finance Department.
Monitors cash receipts to ensure cash receipts policies are followed deposits are appropriately endorsed and deposited on a timely basis.
Monitors cash flow issues related to LAHSA operating costs and ensures adequate cash balances are on hand to meet current obligations.
Oversees the submission of timesheets and the processing of payroll.
Reviews payment requisitions for administrative expenditures.
Distributes interest earnings on quarterly basis if any to theappropriate grantsand ensures earnings are either reprogrammed or returned to grantor based on grantors requirements.
Develops forecasts of cash use for LAHSAs operating costs and ensures that adequate cash balances aremaintainedin each managed grant or fund to meet operating requirements.
Oversees the generation of monthly cash reportsto support management and LAHSAs board of commissioners.
Prepares cash flow projections and notifies the Controller of any issues that may arise during the year.
Oversees the cash disbursement process ensuring compliance with LAHSA requirementsregardingcash management by grant.
Oversees the renewal andutilizationof credit line and ensures uses are consistent with LAHSA policy and procedures.
Oversees the maintenance and reconciliation of Due To/Due From accounting for use of credit line monthly.
Supervises bank statement reconciliations and investigatesdiscrepanciesadvisingDirector of Finance and Controllerof any unresolved discrepancies.
Reviews General Ledger and Trial Balance reports monthly.
Ensures the accuracy of MIP Abila Accounting software data including the review ofrevenue and expenditure allocation to grants andmakescorrections as.
Assistswithcloseout procedures for all LAHSA grants to ensure all eligible expenditures have been reimbursed all cash has been requested and receivedin a timely manner and all savings have beenidentifiedand reported to the grantors.
Assistsinthe preparation of the yearend financial statements and closing journalvoucherstransactions.
Assistsauditors and grant monitors during annual financial audits.
Serves as a liaison to independent accountants and grantors on cash and bank statement reconciliations as needed.
Assists with the definition and framing of complex multidimensional issues and helps to develop timelines processes as well as procedures for decision making.
Fosters strong customer service orientation within the department and across the organization with a strong resultsoriented focus on motivating staff and holding them accountable to meeting key performance indexes and deadlines.
Enables a positive work environment emphasizing respect for individualshigh standardsof qualityinnovationandteamwork.
Facilitates the ongoing learning wellbeing professionalsatisfactionand development of staff through training work assignments increased responsibility/autonomy and mentoring of the administrative and program accounting section managers.
Participates in overseeing the maintenance of an automated fund accounting systemin accordance withGenerally Accepted Accounting Principles and applicable federal State County and City regulations.
Works collaboratively with Associate Director of Budgetand Financial Planning Associate Director of Grants Managementand Complianceas wellas the Funding and Allocations teamto ensure accounting issues affecting cash are resolved ona timelybasis.
Implements andmaintainsinternal controls and accounting procedures in compliance with LAHSAs policies and procedures.
Provideand/or supervisefinancialtechnicalassistanttrainingto LAHSA staff.
Responsible forthe evaluationof staff.
Assumes other responsibilities asdesignatedby the Director of Finance and Controller.
Acts as theback uptoControlleras authority is delegatedto LAHSA staff.
Responsible forthe evaluationof staff.
Assumes other responsibilities asdesignatedby the Director of Finance and Controller.
Acts as theback uptoControlleras authority is delegated.
Other duties as assigned.
Knowledge Skills & Abilities
Teambased project management.
Homeless funding regulationsrequirementsand procedures including HUD Supportive Housing Program Emergency Solutions Grants and Community Block Development Grants.
Intermediate and advanced level of computer software programs specifically Microsoft Office (Word Excel Access Power Point and Outlook) and the internet.
Applicable laws rules regulations and/or policies and procedures procurement and/or administration of contracts grants loans or similar agreements.
Training & Experience
- Proven professional experience and educational background.
- Candidate must have a minimum of eight years of accounting or auditing experience in a governmental or nonprofit organization and a minimum of three years of general management experience or demonstrated ability to lead professionals through influence and collaboration.
- Must have experience in fund accounting and financial grants management of federal funds including a working understanding of the Super Circular 2 CFR Part 200 fundamentals of the HUD Supportive Housing Program Emergency Shelter Grant Programs and general ledger management and maintenance.
- Must have experience with fund accounting software preferably Sage Fund Accounting.
- Candidates must have project management skills as well as strong interpersonal organizational written and oral communication skills and demonstrate attention to detail.
- Graduation from an accredited college with a bachelors degree in accounting finance or business administration and a minimum of five years of accounting and auditing experience in a governmental organization. Masters in Business Administration Preferred
- CPA
- Proficient in office software such as Microsoft Office (Word Excel Access and Outlook).
- Working knowledge of project management software (MS Project) and the Internet.
- Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.
- A valid Drivers License is required.
Schedule
- The Executive Director or designee may change the schedule of positions between hybrid and onsite as necessary to accomplish LAHSA business.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at; or via email at.
We are an Equal Opportunity / EVerify Employer
Required Experience:
Director
Employment Type
Full-Time
