Administrative Support Assistant-Senior Support
Administrative Support Assistant-Senior Support
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$ 42100 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State is currently seeking an Administrative Support Assistant Senior Support to support the Development and Alumni Relations Team (DAR) in the Smeal College of Business. As a member of the Division of Development and Alumni Relations you can play an integral role in Penn States future and contribute to one of the most successful fundraising and alumni relations operations in the country.
The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors customers or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.
- Plan organize support and coordinate daily office activities and administrative processes within an office or unit
- Greet visitors and provide information; review respond to and direct inquiries
- Provide support for scheduling personal calendars and travel arrangements
- Coordinate meeting logistics including scheduling material preparation and agendas
- Compose review and distribute internal and external communications
- Collect organize research and analyze information and data to prepare reports presentations summaries contracts and proposals
- Create and maintain files and databases
- Monitor and maintain budget process financial transactions track expenditures process budget revisions and assist with budget preparation and projections
- Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
- Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
- Support and coordinate special events; reserve spaces develop itineraries prepare materials coordinate work between teams and serve as point of contact with vendors
- May perform nonroutine and confidential administrative duties and proxy responsibilities as authorized
- May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes
- May interview train and direct the work of other support staff students and wage payroll personnel
This position requires an Associates degree plus four years of related experience or an equivalent combination of education and experience.
The University is committed to ensuring that diversity equity inclusion and belonging are central to the success of a worldclass research institution. We are dedicated to fostering an institutional culture supporting the Universitys core values with inclusion being a fundamental strength and an essential element of our public service mission: equity.psu/equityatpennstate/resources. The Universitys commitment to diversity equity inclusion and belonging is mirrored in the Division of Development and Alumni Relations own ongoing work in these spaces: raise.psu/diversityequityandinclusion.
Penn States Division of Development and Alumni Relations
If you believe in the power of higher educationand philanthropyto shape the public good youll excel right here in Penn States Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 700000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers alumni relations professionals communicators event planners financial experts and more there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu and explore the success of our most recent campaign at greaterpennstate.psu.
The salary range for this position including all possible grades is:
$42100.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Required Experience:
Senior IC
Employment Type
Full-Time
