Administrative Assistant II Medical

Union: NonUnion
Site: Toronto General Hospital
Department: Medicine
Reports to: Physician
Hours:  Various
Salary: $24.82 $31.02 per hour
Shifts: Days
Status: Permanent PartTime .5 FTE
Closing Date:  March 31 2025

The Administrative Assistant II exercises judgement and independence in the performance of administrative support to the department.  The principle responsibilities include: responding to requests for information and channel communication to the appropriate person(s); communicating effectively with clients team members and internal and external stakeholders; preparing reports including letters memos agendas spreadsheets using advanced functions of Microsoft Office; maintaining/ordering a current inventory of required forms stationary supplies and equipment; maintaining written and/or electronic calendar/schedules; booking coordinating and scheduling appointments meetings rooms etc.; create and maintain scheduling including replacement for sickness and vacation; collecting/compiling data as needed; managing program specific data bases; creating and maintaining accurate and confidential filing systems; understanding of compliance with and commitment to patient safety responsibilities and corresponding hospital plans policies and procedures in order to ensure a safe environment for patients; other related administrative duties as requested by the Managers. Additionally duties include maintenance of education related tasks/Admin duties related to maintenance of Clinical Fellow files.

Qualifications :

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical or business postsecondary secretarial arts program at the diploma level
• Minimum of three 3 years related administrative/secretarial support experience
• Experience in a Microsoft Office environment required
• Knowledge of medical terminology required
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills
• Good knowledge of health care organizational/office practices procedures standards 
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of collective agreements an asset

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp/
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime