Admissions Operations Analyst
Admissions Operations Analyst
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1 Vacancy
Job Description
Job Title
Admissions Operations AnalystAgency
Texas A&M International UniversityDepartment
AdmissionsProposed Minimum Salary
$19.06 hourlyJob Location
Laredo TexasJob Type
StaffJob Description
Job Summary
The Admissions Operations Analyst under direction assists in the coordination of quality assurance support and provides support to specialized activities or projects. Works to resolve errors in applications and student records. Coordinates the preparation of admissionsrelated documents for intradepartmental and external routing.
Essential Duties and Responsibilities
Maintains a high level of knowledge of the admissions processing workflow and the application process.
Supervises and trains others on the system and works closely with administration with regards to system changes upgrades and new equipment specifications.
Coordinates activities and assigns daily work.
Views and resolves errors for daily admissions feeds submitted electronically.
Monitors and resolves suspense reports for electronic transcripts and recruitment records loaded into system.
Serves as quality assurance specialist over applications for processing.
Demonstrates creative problemsolving skills and continuous efforts to improve operations and streamline work processes.
Creates Universal Identification Numbers (UIN) for prospective students and resolves any duplicates created in the system.
Maintains a log of errors resolving them on a scheduled basis using additional staff to assist.
Hires and supervises others to include evaluation of performance and approval of timesheet and leave documents.
May supervise student workers and temporary personnel.
This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Additional Responsibilities
Maintains the ApplyTexas system (deadlines majors and custom questions)
Transfers ApplyTexas data from the SPEEDE server to upload into the Banner Student Information System
Transfers data from College Board and Encoura to upload SAT and ACT scores into the Banner Student Information System.
Monitors the SPEEDE server Parchment National Student Clearinghouse Scribbles Greenlight and additional platforms for College and High School transcript processing by DigiScript.
Assists the Director and Associate Director with maintaining the Program for System Admissions uploading process into the Banner Student Information System and Laserfiche the current student record management system.
Assist the Director and Associate Director with maintaining the DigiScript portal ensuring accountability of received and processed documents.
Runs reports to maintain uploaded data accuracy.
Support the Admissions Office in daily operations.
Minimum Requirements
Education Bachelors degree in applicable field.
Experience Two years of related experience in higher education and/or admissions.
Preferred Education and Experience
Two or more years of experience in Admissions Recruitment Student Services or other related area.
Experience using Banner Student Information System Laserfiche or similar platforms or proprietary systems.
Data management experience in higher education.
Knowledge and Abilities
Knowledge of:
Word processing spreadsheet and database applications.
Higher education admissions processes.
Ability to:
Multitask and work cooperatively with others.
Strong written and verbal communication skills.
Present information clearly and concisely.
Preferred Knowledge and Abilities
Word processing spreadsheet database and OCR applications
Familiarized with SPEEDE server.
License/Professional Certification None.
Physical Requirements General Office Environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Supervision of others
This position does not supervise employees.
Other Requirements:
Position may require evening and/or weekend hours.
Position requires on campus facetoface interactions.
Position requires maintaining a regular schedule of attendance on campus and in the workplace.
Salary: $19.06/hourly
INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information upload documents and Submit the application. You will not be able to make changes or add additional documents once you Submit the application materials. The software does not allow you to Save your application and return to complete the process at a later time. The page My Experience has an area provided under Resume/CV to drop or upload files. Be sure to include:
Resume
Cover Letter
3 professional references and their full contact information
Unofficial transcripts
Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
