Exhibitions Associate Full Time

ROLEOVERVIEW:The Exhibitions Associate situatedin SAMs Curatorial divisionsupports the Senior Manager of Exhibitions & Publicationswith theconcurrentmanagement of15 20 exhibitions at varying stages in the planning process. This includes project management process ownership documentation maintenance crossfunctional collaboration payment processing rights & reproductions and image maintenance.

FSLA STATUS: Full Time(35 hours/week)NonExempt

REPORTS TO:Sr. Manager of Exhibitions & Publications

COMPENSATION:$27.50 $29.79/ hour

WORK SCHEDULE:This role is scheduled to work35 hours / weekstandard business hours MondayFriday.

BENEFITS: FullTime SAMStaffare eligible to enroll in medical(through Kaiser) dental(through Delta Dental of WA) vision(through Vision Service Pan) and basic life insurance/LTD/AD&D(throughLifeMap) as well as a Flexible Spending Account(through Navia Benefit Solutions).FT Staff also have the option to elect Short Term Disability or Supplemental Dental Insurance (through Aflac).FT Staffcan participate in SAMs 403b retirement plan and begin receiving a guaranteed 3 employer contribution following 1 year&1000 hoursworked. Additionally as of July 12025the employer match program will resume. FT Staff have access to paid time off for vacation sick leave bereavement leave and jury duty per accrual andprorated schedules. SAM observes 12 holidays each year and offers FT Staff 1 paid floating holidayof their choice. FT Staff can opt into a50%subsidizedunlimitedOrca card. FT Staff also receive a Patron level membership to SAM and a Tier III membership to the American Alliance of Museums as well asaccesstoan onsitefitness facilitySAM museum librarya nocost Employee Assistance Program resource a 20 discount at theSAM Museum Shop a 10 discount at SAMsMARKET cafeand 8 Home Free Guarantee cab rides home per year.

KEY RESPONSIBILITIES:

Exhibitions Project Management

• Create and maintain each exhibition planningAsana board practicingfluid project managementbyadjustinginformation milestones and deliverable deadlines as necessary in consultant with the Senior Manager of Exhibitions and Publications
• Scheduleand attendcrossdepartmental Exhibition Milestone meetings including booking meeting rooms helping prepare agendas taking meeting notes and ensuring next steps are correctly captured in exhibition planning Asana board and corresponding planning materials
• Along with Sr. Manager of Publications & Exhibitions leadinternal trainings on effective use of exhibition planning tools. Trainees are members of exhibition project teams across various SAM departments; CuratorialRegistrarial Conservation Design & Installation Development Marketing and Education & Public Engagement
• Responsible for coordinating with SAMs Marketing & Communications department to upload exhibition information to SAMs website
• Own maintenance ofpresent and futureexhibition documentationon internal channels;SAMs internal Intranet digital file storage and analog file storage (both uploading & archiving)
• Executepaymentsrelated to exhibition planning such as artist fees exhibition fees to organizing museums guest curator fees advisor honoraria travel costs for artists and guestsetc including working with SAMs Finance department for proper documentation and budget coding
• Coordinate hospitality for artists and VIPs

External Rights & Reproductions

• Obtainphotographsand highresolution imagesclearing reproduction permissions for images selected for promotional commercialand educationaluse for all exhibitions including use in the galleries during the run of the exhibitions
• Act as clearinghouse forpermissions by outside exhibition organizers and rights holders
• Process payments pertaining to Communications Education and Curatorial uses for noncommercial use of selected images and educational films in galleries for all traveling exhibitions
• Manage and maintain imagesthat SAM receivesfor special exhibitions and installations
• Overseelegalrequest process for Rights and Reproduction agreement negotiations for SAM to use nonSAM images and videos
• Prepare share and maintain usage guideline spreadsheets for other departments to adhere to when using images

Other

• Support the Exhibitions & Publications department on additional duties as requested

WERE LOOKING FOR:

• 4 years of professional work experience required at an arts institution preferred
• 2 years experience with image rights and copyright administration
• Proficient knowledge of U.S. copyright law
• Familiarity with art and photographic terminology and institutions
• Familiarity with exhibition planningat an arts institution
• Proficiency with Asana or comparable digital project management system
• Experience with database management
• Strong organizational skills and a keen eye for the details
• Skilled handlingofcompeting prioritiesdemonstrating effective judgementonprioritization and time management
• Skilled at taking initiative working independently and a selfdirected approach to problem solving
• Proficiency with Microsoft Office Suite including Word Excel Outlook and SharePoint
• Advanced project management courseworkorProject Management Professional(PMP)certificationpreferred

WORKING CONDITIONS:

Exposure: Work areas are primarily inside in a climatecontrolled environment with moderate background noise.

PHYSICAL ACTIVITIES REQUIRED FOR ESSENTIAL FUNCTIONS:

Stationary Work: Approximately 80 of time is spent stationary while working at a desk. Balance of time (approximately 20 is spent moving around the work area. Occasional extended periods of standing may be required.

Communication: Clear and effective verbal and written communication in English with trustees the public and coworkers is necessary.

Vision: Ability to effectively use a computer screen and interpret printed materials memos and other appropriate paperwork.

Office Work: Ability to effectively and regularly operate a computer keyboard telephone and other office productivity machinery such as copy machines and printers and ability to inspect prepare and use paperwork files equipment and supplies is necessary.

Celebrating difference. At Seattle Art Museum our members visitors and local community come from all walks of life and so do our employees volunteers and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences and as such our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination its ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we celebrate difference.

SAM is an equal opportunity employer. We are an equal opportunity employer and consider qualified applicants for employment without regard to race color creed religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry sensory physical or mental disability genetic information military or veteran status gender identity or expression sexual orientation citizenship or immigration status or other applicable legally protected characteristic. SAM is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures and will consider candidates for employment who may need a reasonable accommodation to perform the essential duties of the job. Please contact the Human Resources Department at for additional information or to request reasonable accommodations for the application or interview process.

We encourage you to apply. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we include celebrate and embrace difference. We encourage you to submit an application even if your experience doesnt feel like a 100 match with the position. We know applying for a job can be intimidating and research tells us that womxn and folks of color are less likely to apply if they dont see themselves meeting or exceeding every single qualification listed. We encourage you to apply even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Requirements for employment. In order to be employed by the Seattle Art Museum you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.

Want to learn more If you havent already check out our Careers page for more on working at SAM.

Though wed love to be able to reply to every question that crosses our desk due to the high volume of applications we receive our HR team is unfortunately unable to offer a response to inquiries requesting search status updates inquiries about hiring timeline or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!