Legal Practice Assistant
Legal Practice Assistant
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Job Description
We are always seeking talented motivated growthminded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Legal Practice Assistant (LPA) for the Corporate practice group provides administrative support for attorneys and other timekeepers. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service while consistently producing an excellent work product. The LPA will anticipate plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers practice areas and clients to ensure extraordinary client satisfaction.
Essential Duties and Responsibilities:
Perform highly specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
Develop and maintain a deep understanding of department objectives key activities and requirements in order to anticipate and proactively address the needs of the team.
Code and enter timekeepers time and costs in the firms time and billing system.
Serve as a liaison between the billing team and assigned timekeepers to ensure timely and accurate billing to clients including for clients those that may require specific instructions and revisions.
Serve as a knowledge resource in specific practice group requirements and firm policies and procedures. Collaboratively share this knowledge and work with others to improve processes and procedures.
Provide other administrative duties such as managing calendars travel expense reports check requisitions and opening and closing completed files.
Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
Manage information electronically using the firms database file management system and a records management system.
Maintain confidentiality when handling matters for clients and other personal attorney information.
Identify and respond to internal and external client inquiries in a timely manner and seek feedback/followup as appropriate.
Knowledge Skills and Abilities:
Ability to use sound judgement and good discretion.
Ability to provide quality client service to both internal and external clients effectively and professionally.
Willingness and ability to accept changing assignments and priorities.
Use initiative to accomplish routine assignments with minimum supervision.
Excellent grammar punctuation and proofreading skills.
Ability to manage multiple projects in a deadline driven environment while working across teams.
Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
Strong interpersonal skills with the ability to provide highquality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts.
Ability to selfmanage and work independently in a hybrid and inoffice setting.
Demonstrate a can do attitude and a willingness to continue learning and developing skills.
Strong knowledge of Microsoft Office Suite products.
Education and/or Experience:
Bachelors degree; any combination of experience education or training that demonstrates the ability to perform the duties of the position may be considered.
Minimum of three 3 years of administrative experience working in an administrative support role in a legal or professional services environment
#LIHybrid
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily allinclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors such as position location education training and/or experience.
Hiring Salary Range:
Employment Type
Full-Time
