Full Charge Bookkeeper
Full Charge Bookkeeper
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 75 - 80000
Vacancy
1 Vacancy
Posted on :
15-03-2025
Job Description
Opportunities for a Better Tomorrow (OBT)existsto break the cycle of poverty and inequity through education job training and employment. Our vision to strengthen the workforce by serving as a bridge to economic opportunity for individuals in underserved communities is critical for economic recovery. Through our skillsbased training education and direct job placement we build upward economic mobility for outofschool and unemployed youth and adults and provide the skills necessary to gain a competitive edge in the job market. Through our principles of accountability confidence and professionalism we emphasize Values of IntegrityRespecting our commitments personally and professionally ExcellencePushing one another to be our very best and EmpowermentPositive change begins with us. Our commitment to fostering and maintaining a work environment where diversity equity and inclusion are woven into our organizational DNA.
Position Summary
Reporting to the CoCEO the Full Charge Bookkeeper will support the Programs and Operations of OBT. This role will be responsible for accurately maintaining the organizations fiscal records. The position requires attention to detail initiative and resourcefulness in problem solving a continuous improvement mindset and maintaining strong relationships with internal and external stakeholders. Experience with these functions within a New York City nonprofit is required.
Essential Job Functions and Responsibilities
Timely and Accurate Recordkeeping
Payables & Receivables
Payroll Allocations
Monthly Close
Accts Payable: Create and Maintain appropriate Vendor records
- Create new Vendors including appropriate contact and payment information indicate payment terms
- Update vendors as appropriate with new contact or payment information
- Ensure vendor records regarding 1099s are accurate and complete
- W9 files kept & update 1099 indications within QBO vendor file
Accs Payable: Perform all Expense and Disbursements functions ensuring timely and accurate records and payments
- Accurately Code all transactions using appropriate GL account code Class Donors & Projects
- Ensure appropriate backup is attached to transactions.
- Analyze and accurately record expense invoices.
- Process invoices due for payment in an accurate and timely basis
- Appropriately allocate shared expenses across Class Donors & Projects
- Disburse vendor payments via checks wires and ACH payments in a timely manner
- Inline with cash flow requirements and CoCEO guidance
- Analyze and accurately record reimbursement expenses and credit card charges
- Expense reports: review for complete & accurate coding and appropriate authorization
- Recurring Credit Card Charges: appropriately code and record recurring charges; ensure authorization
- NonRecurring Credit Card Charges: distribute credit card reports to appropriate staff; Review reconciliations for complete & accurate coding; ensure appropriate authorization
- Ensure timely payment of credit cards and appropriately apply/allocate payments to each card
- Process and record stipends in timely manner
- Correspond with employee and vendor inquiries and requests in a timely manner
Ensure effective Data Management
- appropriately maintain files in Sharepoint including receipts reports invoices payroll registers etc.
- attach appropriate backup to QBO transactions ensure appropriate authorizations have been attained
Review and record Payroll expense and liabilities in a timely manner ensure timely payment of liabilities
- Review payroll to ensure complete & accurate allocations Update HR & PEO for all changes required within 4 days of payroll to ensure changes are made before next payroll
- Appropriately record payroll for each pay
- Disburse liability payments in a timely manner
Create appropriate Donor and Project records
- Create new Donors assign appropriate Donor Type record appropriate Contact Info and any additional info
- For each Restricted Grant create a new Donor Project under the appropriate donor using Contract # or appropriate shorthand reference for the project
Facilitate Cash Flow including receipts pledges deposits and projections
- Review and accurately record Pledges and Cash Receipts on a weekly basis
- Appropriately record funds received against Pledges or Invoices using complete and correct coding
- Prepare bank deposits for the CoCEO
- Prepare regular updates to Cash Flow projections based on AR & AP aging and current cash receipts
Ensure Timely Monthly Close of Books to facilitate accurate contract billing
- Record Journal Entries for Depreciation Prepaids accruals etc.
- Ensure bank accounts are reconciled and reviewed while maintaining appropriate separation of duties
- Review and Reconciliations
- Monthly verify AP aging report versus outstanding AP balance (reconcile and correct when necessary)
- Monthly verify AR aging report versus outstanding AR balance (reconcile and correct when necessary)
- Reconcile payroll liabilities at least quarterly to ensure accuracy of records and timeliness of payments
- Reconcile prepaid expenses at least quarterly to ensure appropriate expensing
- Assist with other account review/reconciliations and billing as needed
Provide additional support to the Finance and Operations team as needed
- Suggest workflow improvements to enhance efficiency streamline and facilitate collaboration
- Audit and Tax Form SUPPORT schedule preparations as requested
- As required Report project expenditure to ensure compliance with budget internal policies grant terms and Generally Accepted Accounting Principles (GAAP)
Knowledge Skills and Abilities
- Excel skills and experience with QuickBooks accounting systems required
- Excellent organization attention to detail and data management skills required
- Excellent time management skills with proven ability to meet deadlines
- Proficiency with General Accepted Accounting Principles desired
- Strong communication skills with the ability to explain technical information in simple terms to different stakeholders is desired
- Strong desire to learn new skills and comfort working in an evolving environment
- Proven aptitude to manage and juggle many competing priorities is essential
- Able to move fluidly between collaborative and independent work styles
Education and Experience/Training
- BA degree in accounting finance economics or related field.
- 2 years related work experience.
- Strong financial and analytical skills.
- Experience with all related job functions within a New York City nonprofit is required.
$7580000
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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